Scientific abstracts report the results of original research and must contain data (either quantitative or qualitative) and report research results. Scientific abstracts can address a broad range of topics, including clinical epidemiology, health services research, health policy, health economics, social science, education, medical ethics, and others.
KEY DATES SUBMISSION WEBSITE SUBMISSION FAQ
November 16, 2018: Submission opens ($75)
December 6, 2018 at 9:00 AM ET: Submission fee increases ($85)
January 17, 2019 at 9:00 AM ET: Submission closes
March 5, 2019: Acceptance notifications emailed (from firstname.lastname@example.org)
February 15, 2019: Early Registration deadline
March 12, 2019 at 9:00 AM ET: RSVP deadline
See Scientific Abstract submission criteria below.
Scientific Abstract submissions are limited to 3,000 characters, including spaces.
Maximum character count limit applies only to these sections:
- Tables/Graphics (if included)
Character count limit does not apply to author information
- Title (No all caps, quotes, underlining or bolding.)
- Background (Describe the context and importance of the study and state the objective(s) of the study.)
- Methods (Include a description of the methods used including study design, setting, population, measures, and analytic procedures.)
- Results (Describe the results in sufficient detail to support the conclusions. Tabular or graphic results are acceptable. It is not satisfactory to state, "The results will be discussed" or "Other data will be presented.” Abstracts that do not provide actual results will not be considered for publication or presentation.)
- Conclusions (State the implications of the findings for clinical practice, research, education, or policy.)
- Graphics (Optional. See below.)
- Presentation Format (Select your presentation preference: Oral Presentation Only, Poster Only, No Preference. See below.)
- Primary Submission Category (See below.)
- Secondary Submission Category (Optional. See below.)
- Theme Related Submission (Does this submission content relate to the meeting theme? This information is not part of the peer review process. If accepted, your response may impact the scheduling of your presentation. Yes/No)
- Award Eligibility (Optional. See below.)
- Poster Walk & Talk Opt-Out (Optional. See below.)
- Policy Implications (Has your work influenced policy at the clinic/health systems city, or state level? Yes/No)
- Scheduling Restrictions for Presenting Authors (Optional. See below.)
- Non-Commercial Funding Source (Optional. See below.)
- Policy Verification (Confirm understanding of Submission Policies & Presenter Register Policy.)
- Accuracy (Confirm accuracy of information submitted.)
- Authors (Required. Name, Institution, City/State, Email. See below for NEW Patient/Community Expert or Stakeholder Co-Presenter Scholarship.)
Optional Inclusion of a Graphic:
- Scientific abstract submissions have the option to include either one table or figure.
- Graphics should be compact and used only to display essential results, where textual presentation would be less efficient.
- Large tables and figures intended for use in an oral or poster presentation are not appropriate for abstract submissions.
- Maximum size: 3 inches in width
- Graphics are included in the online publication of SGIM Annual Meeting abstracts in the JGIM Supplement. Abstracts are printed in two columns with optimal publishing with legible text at 3 inches in width.
Graphic Size/Character Count:
- The size of the graphic will count against the overall character count of your submission. The larger the graphic, the less text you may include. If a graphic is too large, the ScholarOne system will notify you upon upload to either scale the image down or reattach a smaller original image to conform to the character limit.
- Check the character count in the top right-hand corner of each ScholarOne webpage.
- Please ensure enough time before the submission deadline to upload a graphic and potentially resize the image.
Graphic Size/Character Count Examples:
- 3"w x 2" h graphics will count as 672 characters
- 3"w x 3" h graphics will count as 768 characters
- 3"w x 4" h graphics will count as 990 characters
- 3"w x 5" h graphics will count as 990 characters
- 3"w x 6" h graphics will count as 990 characters
Total character limit is 3,000 characters (excludes author information).
Format your graphics for submission upload:
- 300 dpi halftone
- 600 dpi with text
- 600 dpi combine halftone and text (embedded text)
- 1200 dpi bitmap (pure text and lines (b/w))
- 300/600/1200 dpi objects combine embedded images and vector
To create a graphic for import:
- The recommended graphic size is 3 inches wide by 2 inches high; this graphic size accounts for the least amount of characters at 672 from the overall character count.
- Remember, the inclusion of graphics is optional and should only be included where textual presentation is less efficient. Graphics should be compact and used only to display essential results.
- If accepted for presentation, more detailed graphics can be included during the poster or oral presentation.
- Download example graphic template (Microsoft Word Document)
- Create table or graph and save document as a .PDF
- Save the .PDF as a .TIFF or .EPS
- Upload into ScholarOne and click Save Changes
DOWNLOAD EXAMPLE GRAPHIC TEMPLATE EXAMPLE .PDF GRAPHIC EXAMPLE .TIFF GRAPHIC EXAMPLE .EPS GRAPHIC
- Abstracts will be disqualified from consideration if the submission includes more than one graphic (figure or table).
- Graphics created by combining multiple images into one file for upload or that are larger than 3 inches in width will lead to disqualification for presentation.
Identify your preference for presentation format:
- Oral Presentation Only
- Poster Presentation Only
- No Preference
Format choice matters:
- SGIM schedules accepted submissions based on the results of the peer review process. The most highly rated submissions are scheduled for an oral presentation followed by those rated highly enough for presentation as posters.
- We recommend stipulating “no preference”, as it will increase the likelihood of your submission being accepted.
- If you stipulate “oral presentation only” and your submission is only ranked highly enough for a poster presentation, you will receive a rejection notification.
- Submissions funded through direct commercial support should select “poster only” as their choice, as poster sessions do not offer CME credit hours.
Plenary Oral Presentation Scheduling
The most highly-ranked peer-reviewed submissions will be accepted and scheduled as oral presentations during Plenary Sessions.
- Thursday Plenary: top-ranked Scientific Abstract, Clinical Vignette, Innovation in Healthcare Delivery, Innovation in Medical Education (four total oral presentations with 10 minutes of presentation and 5 minutes of audience Q&A)
- Friday Plenary: top-ranked Scientifc Abstracts (four total oral presentations with 10 minutes of presentation and 5 minutes of audience Q&A)
Oral Presentation Session Scheduling
Top rated peer-reviewed submissions will be scheduled as oral presentations during Oral Presentation Sessions. Each session typically features four total oral presentations with 10 minutes of presentation and 5 minutes of audience Q&A)
Oral Presentation Session Schedule
- Scientific Abstracts: all sessions outside of Plenary Sesions
- Clinical Vignettes: all sessions outside of Plenary Sesions
- Innovations in Healthcare Delivery: Sessions G, N, Q
- Innovations in Medical Education: Sessions C, J, P
Poster Session Scheduling
Highly-ranked submissions will be accepted and scheduled as Poster presentations during Poster Sessions.
Poster Session Schedule (NEW in 2019)
Poster Sessions are now scheduled and featured over six sessions on Wednesday, Thursday, Friday, and Saturday of the Annual Meeting. Consolidation of poster sessions from eight to six sessions within the Annual Meeting Schedule prioritizes valuable networking and presentation opportunities for both poster presenters and Annual Meeting attendees. In addition, the majority of Annual Meeting attendees are expected to attend poster sessions as educational sessions are mainly scheduled during other time slots. Presentations across four submission types will be scheduled over six poster sessions:
- Poster Session 1: Wednesday, May 8, 2019 (5:30 – 7:00 pm)
- Poster Session 2: Thursday, May 9, 2019 (10:15 – 11:45 am)
- Poster Session 3: Thursday, May 9, 2019 (4:30 – 6:00 pm)
- Poster Session 4: Friday, May 10, 2019 (10:15 – 11:45 am)
- Poster Session 5: Friday, May 10, 2019 (4:30 – 6:00 pm)
- Poster Session 6: Saturday, May 11, 2019 (10:00 – 11:30 am)
Poster Session Organization
- Scientific Abstracts: Poster Sessions 1-6
- Clinical Vignettes: Poster Sessions 1-6
- Innovations in Healthcare Delivery: Poster Sessions 1, 3, 5
- Innovations in Medical Education: Poster Sessions 2, 4, 6
Poster Sessions will be organized by submission type, then submission categories.
Poster Walk & Talk Scheduling
Poster Walk & Talk For the 2019 Annual Meeting, top rated posters across Scientific Abstract, Clinical Vignette, Innovations in Healthcare Delivery, and Innovations in Medical Education submissions will be featured in Poster Walk & Talk Events. Poster Walk & Talks feature an expert discussant in your identified category hosting a small group of attendees around to discuss your work. Poster Walk & Talks will feature the top eight rated posters in a particular category or theme.
Poster Walk & Talk Selection & Scheduling Selection of featured submissions during Poster Walk & Talk Events will be based on the results of the peer review process as well as Poster Walk & Talk interest from SGIM Interest Groups. Poster Walk & Talk participants will be notified of their scheduling and participation in a Poster Walk &Talk Event one month prior to the Annual Meeting. Resources for poster presentations are available through various channels: poster presenter resources, SGIM One on One Mentoring, and through the SGIM Interest Groups.
Poster Walk & Talk Rescheduling Requests Due to limited scheduling availability for Poster Walk & Talk events, presenters originally scheduled to participate in a Poster Walk & Talk who need to reschedule their presentation time will forfeit the opportunity to present during a Poster Walk & Talk event. Should space be available to accommodate a poster rescheduling request during another poster session, presenters will be notified and rescheduled. Typically the top 8 ranked posters of a certain category are scheduled within a Poster Walk & Talk event. Should one of the poster presenters wish to reschedule outside of the Poster Walk & Talk event, the next highest-ranking poster will be scheduled into the event.
Poster Walk & Talk Opt-Out
If accepted for poster presentation, and you prefer NOT to be featured as part of a Poster & Walk Talk event, you may opt-out by selecting to the check-box to opt-out within Step 3: Details.
Primary Submission Categories (Scientific Abstracts)
Submitting authors MUST select one category for each submission:
- Aging/Geriatrics/End of Life: submissions addressing issues of care of older adults and of issues related to aging and/or end-of-life care decisions regardless of patient age
- Clinical Decision-Making/Economic Analyses: submissions about clinical decision-making; formal decision analyses of medical practice; shared patient-physician decision making; patient preferences or utilities; and cost-effectiveness and cost-benefit analyses of specific interventions
- Clinical Epidemiology/Healthcare Effectiveness Research: submissions with a focus on the investigation and control of the distribution and determinants of disease in clinical populations or a focus on the evaluation of effectiveness of therapies or interventions in clinical care settings
- Heath Disparities/Vulnerable Populations/Global Health: submissions devoted to the health and health care of underserved and special populations, health disparities, health literacy, and global public health issues, such as chronic disease management in developing countries, global epidemics, and emerging pathogens
- Health Policy: submissions that evaluate the impact of local, state/province, or national policies on clinical and economic outcomes
- Hospital-based Medicine: submissions that focus on the care of hospitalized patients, the inpatient care of medical conditions, and the role and effectiveness of hospitalists and hospital-based systems
- Medical Education Scholarship: submissions that focus on issues related to medical education: needs assessment, curricular design, curricular implementation, and outcomes assessment in undergraduate, graduate, and continuing medical education. Submissions that address issues that impact career development, satisfaction, and balance between personal and professional life in medical personnel
- Medical Ethics/Professionalism/Humanities: submissions that focus on areas as diverse as clinical ethics, research ethics, global health ethics, medical professionalism, the history of medicine, literature, philosophy, theology and/or spirituality in medicine
- Mental Health/Substance Use: submissions addressing mental health and substance abuse from educational, research or clinical perspectives. This includes a broad range of substances – alcohol, tobacco, both prescription and non-prescription drugs in addition to street drugs
- Organization of Care/Chronic Disease Management: submissions with a focus on organization of health care delivery; patient-centered medical home; strategies to increase the efficiency or effectiveness of a medical practice system; management of one or more chronic diseases; or broader perspectives on disease management
- Preventive Medicine: submissions that address disease prevention, early detection, and health promotion, including screening, case finding, health habits and beliefs, and interventions to improve these areas
- Quality of Care/Patient Safety: submissions that focus on quality assessment, gaps in quality of care, medical errors, quality improvement, and patient safety in the inpatient or outpatient setting
- Women’s Health: submissions addressing issues and conditions specific to or important to women
- Submitting authors should decide whether the unique and central feature of a submission is related to its methodology, topic, or other content and then select the category that best reflects the work.
- Scientific Abstract categories also determine its assignment to review committees.
- The program committee does its best to schedule sessions within the same category in order to avoid conflicts within concurrent sessions, but this is not always possible.
Secondary Submission Categories (Scientific Abstracts)
Optional. Choose one secondary submission category:
- Cancer Research
- Health Literacy
- Implementation Science/Quality Improvement
- Health Information Technology
- Women’s Health
Do not duplicate your primary category if identifying a secondary category:
- If your primary category is women’s health, do not select women’s health as your secondary category.
- If your primary category is preventive medicine and your secondary category is women’s health, it may be scheduled in a women’s health area of a poster session.
Scientific Abstract Award Eligibility
Mack Lipkin, Sr. Associate Member Scientific Abstract Oral Presentation Awards
If you can answer yes to both these questions below, identify your eligibility for this award during the online submission process:
- Are you an SGIM Associate Member (Student, Resident, or Fellow)?
- Are you the first author of an abstract submitted to the SGIM Annual Meeting?
- Three of these awards will be presented to SGIM Associate Members whose Scientific Abstract oral presentations are judged the highest.
- Judging of presentations by finalists for these awards will take place at the Annual Meeting.
- If the eligible author cannot present at the Annual Meeting, he or she may identify a co-author to present in his or her place, BUT that negates eligibility for the award.
Milton W. Hamolsky Junior Faculty Scientific Abstract Oral Presentation Awards
If you can answer yes to both these questions below, identify your eligibility for this award during the online submission process:
- Are you an SGIM Full Member?
- Will you be in the first two years of a junior faculty appointment at the time of the SGIM Annual Meeting?
- Three of these awards will be presented to junior faculty SGIM Full Members whose Scientific Abstract oral presentations are judged the highest.
- Judging of oral presentations by finalists for these awards will take place at the Annual Meeting.
- If the eligible author cannot present at the Annual Meeting, she or he may identify a co-author to present in her or his place, BUT that negates eligibility for the award.
Scheduling Restrictions for Presenting Authors
Optional. If accepted to present from Round One, please indicate scheduling restrictions below. Religious observance can also be indicated.
- Religious Observance, cannot present on Wednesday
- Religious Observance, cannot present on Thursday
- Religious Observance, cannot present on Friday
- Religious Observance, cannot present on Saturday
- Session A: Wednesday 5:30-7:00 pm
- Session B: Thursday 8:15-10:15 am
- Session C: Thursday 10:30-11:30 am
- Thursday Lunch: Thursday 11:45 am-12:45 pm
- Session D: Thursday 1:00 pm-2:00 pm
- Session E: Thursday 2:15-3:15 pm
- Session F: Thursday 3:30-4:30 pm
- Session G: Thursday 4:45-5:45 pm
- Session H: Friday 8:15-10:15 am
- Session J: Friday 10:30-11:30 am
- Friday Lunch: Friday 11:45 am-12:45 pm
- Session K: Friday 1:00-2:00 pm
- Session L: Friday 2:15-3:15 pm
- Session M: Friday 3:30-4:30 pm
- Session N: Friday 4:45-5:45 pm
- Session O: Saturday 7:30-10:00 am
- Session P: Saturday 10:15-11:15 am
- Session Q: Saturday 11:30 am-12:30 pm
Non-Commercial Funding Source
Optional. Choose as many as apply:
- AHRQ Funding
- DOD Funding
- NIH Funding
- PCOR Research Grant
- RWJ Foundation
- VA Funding
The Program Committee reserves the right to use this information in scheduling.
Search and Add Authors. Search for author’s existing account in ScholarOne to avoid creating duplicate accounts. Search by first name, last name, or email address. If no account exists, create an account for the co-author. Co-authors will receive an automated email inviting them to update their contact information and fill out a disclosure.
Search and Add Authors.
- Email Address
- SGIM Memberhip Status: NEW: In this section, please indicate the Patient, Community Expert or Stakeholder.
Designate Presenting Author Select the presenting author option next to the author in the author listing to designate the presenting author. This author will present the poster or oral presentation if accepted. This author’s name will be underlined in the Journal of General Internal Medicine’s Annual Meeting Online Supplement.
Order Author List Arrange the order of the author listing by selecting order number next to each author. Typically first authors are designated as the presenting author, unless another co-author is designated to present.
Patient, Community Expert or Stakeholder Co-Presenter Scholarship
Patient, Community Expert or Stakeholder Co-Presenter Scholarship Eligibility Requirements In line with the meeting theme, we encourage the inclusion of patients, family members, community experts and other stakeholders as co-presenters. To support this effort, the Society of General Internal Medicine is offering Co-Presenter Scholarships for qualifying co-presenters. This scholarship waives the Annual Meeting registration fee of the co-presenter if a submission is accepted and scheduled as an oral presentation and includes a designated patient, community expert or stakeholder as a co-presenter. Please view policies around qualifying for this scholarship below.
- SGIM will waive a One Day registration for any accepted Patient-Community Member presenting at the Annual Meeting.
- SGIM is also pleased to offer reduced full conference registration rates to Patient-Community Members at $295 for the four-day meeting (Wednesday through Saturday).
Please indicate if any workshop faculty participants are patients, community experts or stakeholders. (Yes/No)
Patient, Community Expert or Stakeholder Co-Presenter Scholarship Eligibility
Eligibility Requirements for Patient, Community Expert or Stakeholder Co-Presenter Scholarship Recipients
One is eligible for the Patient/Community Member SGIM Annual Meeting Registration rates if ALL of the following apply:
- Listed as faculty on a Workshop or as a co-author on a:
- Innovation in Healthcare Delivery
- Innovation in Medical Education
- Scientific Abstract
- Is NOT a professional or a student in a professional school (e.g., not a physician, pharmacist, nurse or lawyer, nor a medical, pharmacy, nursing, or law school student)
- Is actively engaged in addressing health equity of the local community or functioning in roles such as community outreach, patient advocacy or navigation, and/or public policy education
- Has served in at least one of the following roles:
- A co-investigator or consultant on a research grant, functioning in roles such as community outreach or community representation
- An active member of a patient and family advisory council, or other type of active patient representative, for a healthcare organization
For consideration, submitting authors must designate Patient, Community Expert or Stakeholders during Step 4: Authors of the submission process by:
- Listing the Patient, Community Expert or Stakeholder in the Co-Author listing.
- Designating the co-presenter type as a Patient, Community Expert or Stakeholder under the SGIM Membership Status drop-down for the co-author.
- Indicating that the submission includes a Patient, Community Expert or Stakeholder after adding all co-authors.
- All three designations must be submitted for full consideration.
Submission & Presentation Tips
Topic and Intended Audience
Know your topic and your intended audience:
- Which attendees are your primary target audience?
- Why is this important to them?
- Will it stimulate excitement?
- Is the topic timely?
- Does it help audience members meet an urgent need? (e.g. accreditation issues)
- How much time does your topic require?
- Choose the most appropriate category for submission. Then identify as many tracks as you think apply.
Peer Review Criteria
January 29, 2019: Peer Review Period Opens
February 12, 2019 at 9:00 AM ET: Peer Review Period Closes
Peer Review Criteria
Panels of SGIM member volunteers will review blinded submissions. Scientific abstract submissions will be ranked using the following criteria:
- Importance of the Research Question
- To what extent does the abstract address a topic that is important?
- To what degree will the results advance concepts in General Internal Medicine?
- Strength and Appropriateness of Methods
- Is the study design clearly described?
- Are sampling procedures adequately described, including inclusion and exclusion criteria; is there potential selection bias?
- Are the measures reliable and valid?
- Are possible confounding factors addressed?
- Are the statistical analyses appropriate for the study design, and are they the best that could have been used?
- Is there discussion of the statistical power?
- Validity of Conclusions and Implications
- Are conclusions clearly stated and justified by the data?
- Are implications strong enough to influence how clinicians/teachers/researchers “act” in clinical practice, teaching, or future research?
- Quality of Writing
- Is the writing clear and organized to effectively communicate findings?