SGIM 2020 Annual Meeting Response to the Coronavirus Pandemic – Frequently Asked Questions

Due to the COVID-19 pandemic, we will not be able to hold the SGIM Annual Meeting that was scheduled for May 6-9, 2020, in Birmingham, Alabama. Government restrictions are ongoing and escalating, COVID-19 is a national emergency, and the Alabama Department of Public Health just issued an order for Jefferson County banning gatherings of 25 people or more, following the CDC meeting recommendations. In addition, federal, state, and local governments, as well as employers/institutions, are continuing to restrict and ban meetings and travel.

Why will the 2020 Annual Meeting not be held?

The safety and well-being of our attendees, staff and community continue to be at the forefront of our minds. At this time it is impossible for SGIM to hold our Annual Meeting because of the escalating health concerns regarding the COVID-19 pandemic, CDC and WHO guidelines for social distancing, institutional travel bans, and the vital role of our members and participants in the front lines of care for communities in this crisis.

Will I receive a refund for my meeting registration?

SGIM will offer full refunds to those who registered to attend the 2020 SGIM Annual Meeting in Birmingham, AL. You also may choose to apply your registration payment toward the 2021 SGIM Annual Meeting or convert your payment to a tax-deductible donation. 

In order to receive a refund, please submit your request by using this form: https://www.surveymonkey.com/r/SGIM2020

If SGIM has not received this form by June 1, 2020, we will automatically issue a full refund to your original method of payment.

How will Annual Meeting refunds be issued?

If you paid by credit card, refunds will be issued via the original payment method within 60 days of cancellation date. If you paid by check, please allow up to 90 days for a refund as we manage the large numbers of refunds we need to process.  Partial refunds cannot be processed.

Are refunds being issued for pre and post Annual Meeting courses?

If you registered for the ACLGIM Hess Institute and/or ACLGIM Dinner, you may choose to have a full refund or you may apply the amount to a pre-payment of these events at the 2021 Annual Meeting.  If you registered for any additional fee sessions at SGIM20 (POCUS Pre-Course, Civil Rights Museum), you will receive a full refund for these sessions.

Will SGIM be refunding hotel costs?

Please contact the hotel directly to cancel your room reservations for the SGIM Annual Meeting. You can contact the Sheraton Hotel Birmingham at 1-800-325-3535 and the Westin Hotel Birmingham at 1-800-937-8461. If you have made a reservation at an alternate hotel, you will be responsible for cancelling your reservation at that hotel.

Will SGIM be refunding flight or travel costs associated with the Annual Meeting?

SGIM will not refund flight or travel costs associated with the Annual Meeting.  Please contact your airline or travel coordinator to seek a refund for any flight or related travel costs.

Will parts of the SGIM Annual Meeting be made available virtually?

SGIM is currently investigating options for presenting some of the originally scheduled content virtually. More information will be provided once a decision has been made.

My abstract was accepted to the Annual Meeting. Will my abstract still be published in the Journal of General Internal Medicine?

All accepted abstracts for SGIM20 will be published in a supplement of the Journal of General Internal Medicine. We expect to see publication of this supplement in summer 2020 and will post information on accessing the supplement when it becomes available.

Question: How should the APA Style reference for an accepted presentation appear on my CV when the conference has been canceled?
Answer: Include the presentation in your CV, as your work was peer reviewed and accepted, but consider which of the following cases is most applicable. Please follow the APA Guidelines found here https://apastyle.apa.org/blog/canceled-conferences

I was scheduled to receive an award at SGIM20. Will I still receive my award?

SGIM is working on a plan for how all 2020 award winners will be recognized. Communications will be sent out in the coming weeks. Awards will be shipped directly to recipients.

I was scheduled to give a presentation at SGIM20. Will I still be able to give my presentation?

SGIM is currently investigating options for virtual presentations. We will follow up with presenters when we have more information

I was accepted into an SGIM Program (LEAHP, LEAD, TEACH or VA Programming). How does the update on SGIM20 affect my program?

Each career development program’s staff liaison will be in contact with their program cohort over the next few weeks to provide additional information about the future of this year’s program cohorts.

I applied for the National Young Scholars in GIM Scholarship. What is going to happen with my application?

SGIM has contacted each of the National Young Scholars applicants directly. Please contact Muna Futur, Director of Member Relations at futurm@sgim.org with any questions.

I signed up as a mentor/mentee for the SGIM Annual Meeting. What is the status of my application?

The One on One Mentoring Program will be postponed until the 2021 Annual Meeting. Those who signed up for the 2020-2022 Career Advising Program (CAP) will receive an email from Jillian Gann, Director of Leadership and Mentoring Programs (gannj@sgim.org) regarding the status of this year's program.

Will exhibitors be refunded for booth space at the Annual Meeting?

SGIM Director of Development, Leslie Dunne, will follow up by email to answer your questions regarding our exhibit options, including possible online exhibit opportunities. Please refer to the sections above for information regarding the cancellation of hotel, airfare and other travel issues.

Can I renew my SGIM membership? How can I renew for a multi-year membership?

SGIM is proud to serve as your professional home. To renew your SGIM membership, please follow the simple steps below:

  1. Log into your SGIM Account
  2. Under "My Membership" click "Join/Renew SGIM”
  3. Select your appropriate “RENEWAL” membership type
    • Full Member (US) Members may renew for multiple years by selecting the appropriate renewal type (Example: SGIM Full Member (2 Year) Dues RENEWAL for $750 — a $60 savings)
  4. Follow the prompts to renew

While renewing your membership, please take a moment to update your membership profile. Member profile information allows SGIM to understand your role in GIM and better serve as your professional home. We strive to ensure that you receive information that may be of interest to you, build communities for those interested in similar issues, and improve search functions of the membership directory. 

Questions? Contact membership@sgim.org or call 800-822-3060.