Presenter Information

Prepare to Present at SGIM's Virtual Annual Meeting

Preparing to submit an abstract, or already accepted to present at the 2021 SGIM Virtual Annual Meeting? Read below on how to best prepare for your presentation.

What will the virtual platform look like?

The virtual event platform will allow attendees to interact and network not only with each other, but with presenters and exhibitors as well. This platform gives attendees the ability to select sessions and add them to a personalized agenda, watch presentations while simultaneously navigating to different parts of the site, and even meet one-on-one with peers and mentors. Registered attendees will be given access to the platform prior to the start of the meeting to familiarize themselves with the look and feel of the site and complete their profile. Throughout the virtual meeting, attendees will receive notifications with suggestions of sessions to attend and people to network with based on preferences indicated in their profile and sessions they add to their agenda. The more active an attendee is on the site, the more accurate these suggestions will be. 

Do I need to be registered for the virtual meeting in order to present?

  • SGIM requires all attendees, both those presenting and those not presenting at the meeting, to register and pay the registration fees set by the SGIM Council.
  • There is no one day fee for the Annual Meeting.
  • If you invite colleagues to speak in an update or workshop, please make sure they understand that your invitation does not confer complimentary Annual Meeting registration.

Will I be giving a live video presentation? 

Most sessions for the virtual meeting will be pre-recorded and broadcast on the platform at a specific time. Although these sessions will be recorded prior to the meeting, there will be a live-chat Q&A element. Presenters will be given access to a live Q&A chat box and will be expected to be available and actively participating by answering attendee questions and comments at the time the session is broadcast on the site. This will give the feel of a live session and allow attendees to interact with presenters in real time. Presenters may also choose to provide their contact information and continue conversations with attendees via email, private chat, or 1-1 videoconference at the end of the presentation. At the conclusion of the presentation, the video will be available on-demand on the platform for those who may have missed it or would like to view it again. 

IMPORTANT: At least one presenter MUST be available to participate in the live chat at the specified time of their presentation in order to be included in the virtual meeting.

The following presentations will be pre-recorded:

  • Special Symposia
  • Clinical Updates
  • Clinical Vignettes
  • Innovations
  • Scientific Abstracts

The following presentations will be conducted using a live, interactive videoconference tool which will allow for face-to-face interaction and breakout groups: 

  • Plenary Sessions
  • Workshops
  • VA Special Series
  • Interest Groups

How do I record my video presentation?

You will be responsible for recording your presentation. The means by which you record are your choice so long as the video is uploaded by the deadline in the appropriate file type.

Possible video recording tools: 

Acceptable video file formats:

MP4, MOV, WMV, AVI

Filming Guidelines:

  • Orientation: Please film in landscape mode, not portrait. If text needs to be added to your frame, please film yourself to one side of the frame
  • Background: Do a site survey to see what looks good behind you. Have some depth or texture to give people something to look at and provide warmth. Bookcases are a good option or a painting on the wall. Avoid plain walls, white/off-white walls. 

  • Lighting: Having the sun facing you is best. Consider putting a table temporarily in front of a window. Get lamps to shine on you. If you have a desk lamp that moves, take the shade off - point the bulb at your face to drown out shadows. Avoid back lighting. If you have a window behind you, please choose to film at a time of day when the light coming in isn't at its strongest. 

  • Camera: You can use your phone camera or your laptop - whichever is best. Laptop is more stable if you don't have a tripod. If you have a tripod and a phone, that is most ideal. If you shoot using your phone, please shoot horizontally, not vertically. 

  • Where To Look: Look at the camera itself not the video screen to the side. This gives the impression you're looking directly at the audience. 

  • Body Language: Sitting or standing is fine, however you are most comfortable. Using your hands is good but be subtle as the camera can accentuate movement. 

  • Volume: Please record with volume just to the right of mid-level on your device.

  • Apparel: Solid colors present better than patterns. Avoid loud prints, shapes, small pinstripes, neon or other unnatural colors. You can wear a bold color like gold or red as long as there is no pattern. If you are against a light background, wear a darker shirt. If against a dark background, wear a solid light shirt. Avoid dangling jewelry. 

  • Sound: Try to avoid using the microphone on your phone or laptop as these tend to pick up background noise. If possible, use a headset or even earphones with a microphone that is closer to your face. If you are presenting with multiple people, make sure all participants are muted besides the person speaking. 

More Questions?

For more specific information on the submission process, SGIM presentation policies & guidelines, and general FAQ, please see our Submission Guidelines and Policies page or contact us at annualmeeting@sgim.org.