Submissions

Key Dates

Submission Length

Submission Criteria

Online Resource URL

Presentation Format

Presentation Selection & Scheduling

Submission Categories

Non-Commercial Funding Source

Authors

Go to Submission Site

Submission & Presentation Tips

Designing a Poster

Topic & Intended Audience

Key Dates

October 24, 2023: Submission portal opens 
December 20, 2023: Submission portal closes 
February 20, 2024: Acceptance notifications sent

Submission Length

Innovations in Medical Education submissions are limited to 3,000 characters, including spaces. The title is not included in the total character count. 

Submission Criteria

1. Title Do not use all caps, quotes, underlining, or bolding.
2. Learning Objectives (2 required) focused learning objectives, stating what the physician should be able to do after learning from the case presentation. Each learning objective should reflect one of the six  six ACGME Core Competencies. Objectives are action-oriented and should begin with words such as recognize, diagnose, assess, treat, distinguish, or manage. They should NOT begin with terms like “know how to” or “understand.” Examples: 
   • Diagnose hip fracture when the plain x-rays are normal
   • Recognize the clinical features of anorexia and bulimia in a male
   • Assess health literacy in at-risk populations
3. Setting and Participants
4. Description
5. Evaluation
6. Discussion/Reflection/Lessons Learned
7. Online Resource URL (Optional) See below. 
8. Presentation Format Presentation Only, Poster Presentation Only, or No Preference. See below. 
9. Primary & Secondary Category See below. 
10. Non-Commercial Funding Source (Optional) See below. 
11. Authors Required: Name, Institution, City/State, Email. See below.

Submission Disqualification: An abstract may be disqualified from consideration if the submission includes:

• Information within the body of the abstract that has the potential to identify your institution. 
  • Instead, institutions may be identified as either a “community” or “academic” or “VA” medical center and as by region: California-Hawaii, Mid-Atlantic, Mid-West, Mountain West, New England, Northwest, and Southern region. 
  • Acceptable examples are listed below:
    • Focus groups were conducted at academic medical in the Mid-West Region.
    • Data were collected through a consortium of community medical centers in the Southern and Mid-Atlantic regions. 
  • Unacceptable examples are listed below:
    • Focus groups were conducted at an academic medical center in Ohio.
    • Data were collected at a VA Medical Center in central Florida.

Online Resource URL

• Submissions may optionally include a website URL that reviewers and conference participants can use to access online resources such as a course syllabus, assessment instrument, implementation guide, or complete web-based course.
• This URL must be accessible to the public, or guest login information must be provided, valid and available for a time period beginning at the time of submission through at least two weeks after the last day of the conference.
• The URL will count in word/character counts.

Presentation Format

Identify your preference for presentation format: 

• Oral Presentation Only
• Poster Presentation Only
• No Preference

Format Choice Matters: 

• SGIM schedules accepted submissions based on the results of the peer review process. The most highly rated submissions are scheduled for an oral presentation followed by those rated highly enough for presentation as posters.
• We recommend stipulating “no preference”, as it will increase the likelihood of your submission being accepted.
• If you stipulate “oral presentation only” and your submission is only ranked highly enough for a poster presentation, you will receive a rejection notification.
• Submissions funded through direct commercial support should select “poster only” as their choice, as poster sessions do not offer CME credit hours.

Presentation Selection & Scheduling

Oral Presentations:

Highly-rated submissions will be scheduled as oral presentations during Oral Presentation Sessions. Each session typically features four total oral presentations with 10 minutes of presentation and 5 minutes of audience Q&A.

Poster Presentations:

Well-rated submissions will be accepted to present as posters. 

Submission Categories

Select the category that best fits the submission. The Program Committee does its best to schedule sessions within the same category in a manner that avoids conflicts within concurrent sessions, but it is not always possible. 

• Acute Disease Management
• Adolescent Medicine and Transitioning to Adult Care
• Assessment of Learners
• Career Development, Professionalism, and Wellness
• Chronic Disease Management
• Clinical Informatics and Health Information Technology
• Curriculum Development – CME
• Curriculum Development – GME
• Curriculum Development – UME
• DEI, Health Equity, and Social Determinants of Health
• Geriatrics and Palliative Care
• Healthcare Delivery and Redesign
• Health Policy
• Inter-Professional Education
• Medical Education and Scholarship
• Medical Ethics and Humanities
• Mental/Behavioral Health and Substance Use Disorders
• Quality Improvement and Patient Safety
• Women’s Health, Sex, and Gender-Informed Medicine

Non-Commercial Funding Source

Optional. Choose as many as apply:

• AHRQ Funding
• DOD Funding
• NIH Funding
• PCOR Research Grant
• RWJ Foundation
• VA Funding
• Other

The program committee reserves the right to use this information in scheduling. 

Authors

Adding Authors:

You will be asked to enter the names and affiliations of all authors who contributed to your submission. Please confirm all authors contact information before submitting.

To add an author in the submission form:

1. Search for author’s existing account in ScholarOne to avoid creating duplicate accounts.
   1. Search by first name, last name, or email address.
2. If no account exists, create an account for the co-author.
3. Co-authors will receive an automated email inviting them to update their contact information and fill out a disclosure.

After adding an author, please ensure the information is correct and current

• Name
• Email Address: Co-authors will receive an automated email notification inviting them to fill out a disclosure at the email address listed.
• Affiliation - If their current institution is not in the list, select "Add new Institution" and search for their institution in the pop-up. You can create an institution if not listed in the system.
• Function - Select the role the person is serving for the submission. In most cases, this will be "additional faculty."
• SGIM Membership Status - Select the person's member status. If unknown, select "non-member."
• Ethnic Background - Select the appropriate ethnic background from the list or enter their self-description. This information is for internal use only.
• Gender - Select the appropriate gender from the list or enter their self-description. This information is for internal use only.

Designate Presenting Author:

Select the presenting author option next to the author in the author listing to designate the presenting author. This author will present the poster or oral presentation if accepted. This author’s name will be underlined in the Journal of General Internal Medicine’s Annual Meeting Online Supplement. Only one author can be designated as the presenting author.

Order Author List:

Arrange the order of the author listing by selecting order number next to each author. Typically, first authors are designated as the presenting author, unless another co-author is designated to present.