Submission Guidelines & Policies

Submission Eligibility & Encore Presentation Policy

  • No paper may be presented at the SGIM Annual Meeting if it has been published or accepted for publication either in article or abstract form prior to the abstract submission deadline.
  • Papers under review at the time of the submission deadline but not yet accepted for publication, even if appearing in press before the meeting, are eligible for presentation.
  • No abstract may be submitted more than once to the SGIM Annual Meeting, either in different years or as more than one abstract in the same year.
    • This does not preclude submitting to both the SGIM Regional and Annual Meetings or submitting separate abstracts featuring different analyses or other significantly different aspects of a single dataset, merely the submission of essentially the same abstract more than once to the annual meeting.
    • A note for Workshops accepted to SGIM20: Workshops that would have been presented at the 2020 SGIM annual meeting may be re-submitted for consideration for the 2021 annual meeting. Re-submission does not guarantee acceptance for the 2021 annual meeting.  
  • Authors/presenters are not required to be SGIM members.

Presenter Registration Policy

  • SGIM requires all attendees, both those presenting and those not presenting at the meeting, to register and pay the registration fees set by the SGIM Council.
  • There is no one day fee for the Annual Meeting.
  • If you invite colleagues to speak in an update or workshop, please make sure they understand that your invitation does not confer complimentary Annual Meeting registration.

Disclosure of Conflicts of Interest (COI) Policy

  • In order to be considered for peer review, all submitting authors and co-authors must fill out a COI Disclosure Form.
  • SGIM requires all presenting faculty to comply with the UASOM Policy on Financial Disclosure, signed within ScholarOne.
  • All faculty members (speakers/presenters/panel participants) must complete a ScholarOne personal profile before they can be included in the submission. This personal profile is where information regarding any and all external funding is identified.
  • CME credit will be withheld from sessions presented by those whose conflicts of interest cannot be resolved.
  • Disclosure information is provided by SGIM to attendees in all print and electronic meeting materials.
  • Speakers with commercial funds supporting their submission are required to disclose that relationship at the beginning of their session via a disclosure slide.

How do I fill out my Disclosure of Dual Commitments statement as a submitting author?

  1. Login to ScholarOne at https://sgim21.abstractcentral.com/
  2. Click on your name on the top right-hand navigation bar.
  3. Select Disclosures from the drop-down menu.
  4. Read the policy and complete the form.
  5. Enter your first and last name as a signature and click submit.

How do I fill out my Disclosure of Dual Commitments statement as a co-author?

  1. Login to ScholarOne at https://sgim21.abstractcentral.com/
  2. Click on your name on the top right-hand navigation bar.
  3. Select Disclosures from the drop-down menu.
  4. Read and enter any conflicts of interest.
  5. Enter your first and last name as a signature and click submit.
If I enter a conflict of interest in my Disclosure of Dual Commitments statement, what are the next steps?
  • SGIM will contact each presenter disclosing commercial external funding in order to resolve all conflicts of interest.
After my conflict of interest is resolved, do I need to additionally disclose commercial support?
  • Yes. Speakers with commercial funds supporting their submission are required to disclose that relationship at the beginning of their session via a disclosure slide.

External Financial Support Disclosure Policy

  • Session coordinators pursuing their own funding for Annual Meeting activities or soliciting SGIM’s help in securing funding are required to follow pre-approval procedures in compliance with the SGIM Policy on External Funding.
  • Whether you raise the money on your own, or SGIM staff identifies funding partners, all funding requests planned to be submitted to commercial partners must be reviewed and approved by the Annual Meeting Program Committee.
  • If funding is raised from commercial entities letters of agreement between University of Alabama School of Medicine (UASOM; the accreditor of CME and MOC for the meeting) and the funder is required.
    • Please note: Whether you identify your own funding or SGIM raises funding on your behalf, SGIM and UASOM retain a portion of those dollars to cover administrative overhead. Please contact SGIM staff to be sure you are following the guidelines of the revised policy.
  • Funds raised specifically for annual meeting events must be between the funder and the UASOM, our ACCME provider. That is, contracts for funding annual meeting events must be signed by representatives of the funder and UASOM.

 Questions? Please contact:

Leslie Dunne, SGIM Director of Development and Project Management
Email: DunneL@sgim.org
Phone: 800/822-3060 or 202/887-5150

Publication in the Journal of General Internal Medicine (JGIM)

The Journal of General Internal Medicine (JGIM) is an official publication of SGIM. SGIM expects to publish all Scientific Abstracts, Clinical Vignettes, Innovations in Clinical Practice and Innovations in Medical Education submissions accepted for presentation at the Annual Meeting in an electronic supplement to JGIM. SGIM reserves the right to exclude any abstract deemed inappropriate for publication.

Press Coverage

Oral presentation sessions and poster sessions are open to the press.

Submission Info

Submission Website

  • All sessions must be submitted through the ScholarOne website: https://sgim21.abstractcentral.com/
  • Prepare to submit: Before the submitting author can include co-authors in a submission, co-authors/session faculty members (speakers/presenters) must:
  1. Create or update a ScholarOne personal profile/account
  2. Complete, sign and submit the required COI Disclosure
  • Submitting authors should use the ScholarOne search function when adding speakers to their session submission to ensure they are including updated and accurate information about each speaker.
  • Allocate ample time to complete the online submission process (approximately 30 – 45 minutes):
    • Prepare and finalize the text of your submission in a separate program (e.g., Microsoft Word) before you log on.
    • Beware: cutting and pasting into any web-based system can be challenging, as many websites, including ScholarOne, do not capture characters not found on a keyboard (Examples: bullets, numbering, tabs, or mathematical symbols such as ≤ or ∑).

Submission Fees

  • Each submission, excluding Interest Groups, require a submission fee payment by credit card.
  • Submission fees are non-refundable.
  • Your submission will not be considered for peer-review if the submission fee has not been paid.

Email Communication

  • All correspondence will be conducted by email (only), with a return address of annualmeeting@sgim.org
  • To ensure that you receive your SGIM Annual Meeting emails, make sure your institutional email system will allow emails from this address to reach you.
  • All emails sent to you are also available for viewing in the Messages section of your ScholarOne account.

Submission FAQ

Submission Limitation Questions

Is there a limit on the number of abstracts I can submit?

  • There is no limit on the number of submissions per author.
  • We welcome you to share your latest advancements in clinical practice, research, and education.

Membership Requirement Questions

Do I have to be a member of SGIM to submit or present as a co-author?
  • Membership is not required for submission or to present, but we encourage you to become a member to enjoy all of our member benefits, including discounted meeting registration. 
  • We welcome submissions from all.

ScholarOne Account Questions

Can you merge my duplicate ScholarOne accounts?
  • Yes. Please email annualmeeting@sgim.org with the following information: full name, email addresses associated with the duplicate accounts and preferred ScholarOne primary account email address
I forgot my password. How do I reset it?
  • Click on the Forgot Password link next to the orange Log In button on the SGIM Annual Meeting ScholarOne Log In Page: https://sgim21.abstractcentral.com/
    • An automated email will be sent to the email associated with your account. If you need to update your email address, please contact Technical Support.
Can I change my user account id?
  • Yes. To reset your password, log onto ScholarOne and:
    • Click on your name at the top right-hand corner of the screen
    • Select User ID & Password
    • Enter in your new User ID
    • Click Save Changes
Can you send me my account information? I can’t find my user account.
  • First check:
    • Correct email address: You may have an account listed under a previously associated email address from another institution. Also try using variations of the institutional email domain.
    • Correct ScholarOne Submission Website: Please ensure you are using the correct ScholarOne website for the SGIM Annual Meeting: https://sgim21.abstractcentral.com/
  • Enter your associated ScholarOne email address and click on Forgot Password.
    • If you do not receive an email from annualmeeting@sgim.org within the next 5 minutes, please contact Technical Support.
Can I view/edit a submission that I am listed as a co-author on?
  • No. Only the submitting author is able to view the submission from their ScholarOne account.
  • The submitting author can share a proof of the submission by clicking View Proof and emailing it to the co-author.
    • Note: Pop-ups must be enabled in order to view the proof.

Submission Policy Questions

Will my submission be published?
  • Yes, abstracts will be published in the Journal of General Internal Medicine (JGIM), the official publication of SGIM. SGIM expects to publish all Scientific Abstracts, Clinical Vignettes, Innovations in Clinical Practice and Innovations in Medical Education submissions accepted for presentation at the Annual Meeting in an electronic online supplement to JGIM. SGIM reserves the right to exclude any abstract deemed inappropriate for publication.

  • SGIM members can access JGIM issues by logging into the Members Only section of the SGIM website and clicking on grey JGIM tab above the "Welcome to Society of General Internal Medicine" on their account profile page.
Can I submit the same work that was previously presented at a SGIM Regional Meeting?
  • Yes, you may submit work previously presented at a regional meeting only if the work has not yet been published either in article or abstract form.
Can I submit my work that was recently submitted to another national organization’s medical meeting?
  • Yes, as long the notification of acceptance by the other meeting occurs after the submission deadline.
  • Papers under review at the time of the submission deadline but not yet accepted for publication, even if appearing in press before the meeting, are eligible for presentation.
Can I submit the same work that was previously presented at another organization’s regional meeting?
  • Yes, you may submit work previously presented at another organization’s regional meeting only if the work has not yet been published either in article or abstract form.
Can I submit my work that was recently submitted the Journal of General Internal Medicine (JGIM) in article form?
  • Yes, you may submit work to the Annual Meeting if you have not received a publication acceptance notification before the submission deadline.
  • Note: The peer review process for inclusion in the Journal of General Internal Medicine typically takes months to complete.

Session Info

Meeting Schedule

  • Scheduling of all annual meeting presentations is at the discretion of the Program Committee.
  • Presenting authors should be prepared to present in the time slot assigned.
  • Please note any potential time conflicts at the time of submission.
  • Presentation re-schedule requests should be sent to annualmeeting@sgim.org.
    • Submission of the request does not guarantee that the request change can or will be accommodated.

Author/Faculty Changes

  • Presenter changes can be accepted until 1 month before the start of the meeting.
  • To replace or add an author or presenter, during the Open Edit Period
    • Log in to https://sgim21.abstractcentral.com/
    • Click on the Submissions tab in the navigation bar
    • Click on the drop-down next to the accepted submission you would like to edit and select "edit submission"
    • Follow the prompts and update the need information
    • IMPORTANT: You must click on the Resubmit button at the bottom of the final step in order to save your changes. If you do not, your submission will not be published.