Present

Prepare to Present at SGIM18

Accepted for presentation at the 2018 SGIM Annual Meeting in Denver, April 11- 14? Read below on how to best prepare for your presentation.

SESSION COORDINATORS ONLY: RSVP BY NOV. 21, 2017 REGISTER NOW RESERVE HOTEL ROOM

Presenter RSVP

Only designated Session coordinators and Presenting Authors are required to RSVP.

What are my next steps?

  1. DESIGNATED SESSION COORDINATORS ONLY: RSVP and confirm your participation/attendance by November 21, 2017 at 9:00 AM Eastern Time.
    NO RESPONSE: Invitations without confirmation of participation will be excluded from the program.
    TIME CONFLICT: Presentation rescheduling requests cannot be accommodated.
    WITHDRAWAL: If you cannot present in this appointed schedule, or know you cannot attend the meeting, please immediately withdraw your presentation from the schedule.
  2. Register now and save up to $145 on registration fees.
    ALL persons attending the Annual Meeting, including presenters, are required to register and pay registration fees.
  3. Reserve your hotel room online by March 29 (sooner the better!).
    The SGIM Hotel Block sold out one month before the hotel reservation deadline last year. Reserve now to ensure you receive the best rates in the SGIM Hotel Block at the official Annual Meeting Headquarters Hotel.
  4. Make your travel plans.
    Broaden your meeting experience and discover the scenic adventures awaiting you in Denver.
  5. Prepare for your presentation.
    Review presentation and slide design tips on the Presenter Page.

How do I accept my invitation?

RSVP is only required for designated:
  • Session Coordinators (not faculty) of Round One presentations by November 21, 2017 at 9am Eastern Time
  • Presenting Authors (not co-authors) of Round Two presentations by February 14, 2017 by 9 am Eastern Time

To accept your invitation:
  1. Log into ScholarOne at https://sgim2018.abstractcentral.com/login
  2. Click on Messages on the top right-hand menu.
  3. Click on Invitations.
  4. Under Action, select View & Respond.
  5. Select Accept Invitation.

How do I decline my invitation or withdraw my presentation?

To decline your invitation:
  1. Log into ScholarOne at https://sgim2018.abstractcentral.com/login
  2. Click on Messages on the top right-hand menu.
  3. Click on Invitations.
  4. Under Action, select View & Respond.
  5. Select Decline Invitation.


Presenter FAQ

Do I need to register?

Do I need to pay a registration fee to present?
YES. ALL persons attending the Annual Meeting, including presenting authors and co-authors, are required to register and pay registration fees.

Is there a one day registration option?
There is no one-day presenter registration option.

I’m a Student, Resident, or Fellow. How can I save money registering?

Visit the SRF Discount page to learn more.

REGISTER NOW

How can I view a receipt or a proof of my submission?

  • After logging into ScholarOne, Click on Submission* menu on the top left-hand corner of the screen.
  • Click on the drop down menu to the left of the submission and select View Receipt or View Abstract
  • A new window will open up and you can save or print a receipt for the submission. Please enable pop-up windows.

How can I view a copy of my acceptance notification?

  • After logging in, Click on the Messages drop down menu next to your name at the top right-hand corner of the screen.
  • Select View Email next to the email message you choose to view.
  • A new window will open up and display the email message. Please enable pop-up windows.

Can a co-author present in my place?

I am the presenting author but cannot attend the Annual Meeting. Can a co-author present in my place? How do I designate a co-author as the new presenting author?
  1. Yes. Co-authors identified in your original submission may present in your place at the Annual Meeting.
  2. You will need to notify SGIM of the change in the presenting author by February 14, 2018.

How do I add a faculty member or new co-author?

Round One Presenters:

Should you need to add or replace a member of the faculty, follow these two steps:

1. Make sure the new faculty member has an SGIM Annual Meeting-related ScholarOne account and have completed the required disclosure statement.
2. Contact Lisa Le at the SGIM office (call 800-822-3060; email: lel@sgim.org). She is the only person who can edit your session faculty list. Email immediately with the:

  • Control ID number
  • Submission title
  • and the new author's name, email address, institution and educational credentials.

Round Two Presenters:

  • Log into ScholarOne and return your submission back to draft to add another co-author by February 14, 2018.
  • Be sure to resubmit your submission, otherwise it will remain in draft and changes will not be saved.


Oral or Plenary Presentation

How can I best prepare my presentation?

Click below for slide design and other helpful tips.
LEARN MORE

Can I share my presentation slides or handouts before or after SGIM18?

Yes. Once the Annual Meeting app is available, session coordinators will be able to upload handouts. The app will launch in April 2018.

Upload Handouts to the SGIM18 Mobile App

  1. From your PC or Mac, login with your registration email.
  2. Search for your session in the Agenda tab. Click on Handouts & Media.
  3. Upload as a PDF or attach a hyperlink for optimal mobile browsing. File limit is 20MB. For files larger than 20MB we recommend linking to a file or folder from a cloud storage service (such as Dropbox or Google Drive).

    The SGIM18 mobile app is accessible from your desktop, tablet, or phone, and syncs automatically across all platforms.

When do I need to submit my presentation slides?

Speaker Ready Room

Bring your presentation file(s) on a flash/thumb drive to the Speaker Ready Room the day before your presentation. The Speaker Ready Room is located in Plaza Court 2, Plaza Building, Concourse Level of the Sheraton Denver Downtown Hotel.

What time should I arrive?

What time should I arrive to my presentation?

Plenary Presenters: Please arrive at your designated room at least 30 minutes prior to the start of your session (not your presentation time).
Oral Presenters: Please arrive at your designated room at least 15 minutes prior to the start of your session (not your presentation time).

Standard AV Equipment and Room Setup

A computer, projector and laser pointer will be available for your use during the session. An AV technician will be present to load your presentation files onto the laptop provided.

Audience Sizes

  • Plenary sessions: up to 1800 attendees
  • Clinical Updates: up to 600 attendees
  • Special Symposium: up to 300 attendees
  • Workshops: up to 50-120 attendees
  • Oral presentation sessions: up to 50-110 attendees
  • Interest Groups: up to 30-120 attendees
  • Poster sessions: up to 400 attendees

Note : Final session location assignment is subject to change, based on session pre-registration. Final session locations will be emailed to session coordinators shortly before the meeting.