Innovations in Medical Education

Innovations in Medical Education

Innovations in Medical Education (IME) submissions showcase innovative scholarly activities in medical education that are currently in progress or that have been completed. The hallmark of an innovation is that the idea is new and meets an important need in medical education. Projects for submission include, among others, the development, implementation, or evaluation of innovative courses, curricula, assessments, simulations, virtual patients, resources, web-based tools, or interdisciplinary collaborations. Unlike scientific abstracts, IME submissions are not required to have complete evaluation data but should include a discussion of proposed qualitative or quantitative metrics. Submissions with evaluation data, whether qualitative or quantitative, may receive higher ratings. We encourage medical education innovations that lead to better health outcomes and align with the nation’s health priorities to address equity, engagement and advocacy—this year’s meeting theme. Submissions should include enough information about the intervention for session attendees to evaluate feasibility of the innovation at their institution. IME sessions are designed to stimulate collaboration and creative thinking among meeting attendees.

 

KEY DATES SUBMISSION WEBSITE SUBMISSION FAQ

November 16, 2018: Early submission opens ($75)
December 6, 2018 9:00 AM ET: Submission fee increases ($85)
January 17, 2019 9:00 AM ET: Submission closes
March 5, 2019: Acceptance notifications emailed
March 12, 2019: Early Registration deadline
March 12, 2019 at 9:00 AM ET: RSVP deadline




Submission Criteria


See IME submission criteria below.


Submission Length

Innovations in Medical Education submissions are limited to 3,000 characters, including spaces. The title is not included in the total character count.

Maximum character count limit applies only to these sections:
  • Needs and objectives
  • Setting and participants
  • Description
  • Evaluation
  • Discussion / reflection / lessons learned
  • Online resource URL (if included)
  • Impact (≤ 500 characters, including spaces in this text field)

Submission Structure

  1. Title (No all caps, quotes, underlining, or bolding.)
  2. Needs and Objectives
  3. Setting and Participants
  4. Description
  5. Evaluation
  6. Discussion / reflection / lessons learned
  7. Online Resource URL (Optional. See below.)
  8. Impact: Please address one of the questions below in no more than 500 characters, including spaces
    • How did this innovation change your thinking as an educator or learner?
    • How did this innovation change my practice as an educator or learner?
    • What does this innovation add to medical education or other literature?

Additional Submission Details

  • Presentation Format Preference (Presentation Only, Poster Presentation Only or No Preference. See below.)
  • Primary Category (Required. See below.)
  • Theme Related Submission (Does this submission content relate to the meeting theme? This information is not part of the peer review process. If accepted, your response may impact the scheduling of your presentation. Yes/No.)
  • Poster Walk & Talk Opt-Out (Optional. See below.)
  • Scheduling Restrictions (If accepted to present from Round One, please identify scheduling conflicts. See below.)
  • Non-Commercial Funding Source (Optional. See below.)
  • Policy Verification (Confirm understanding of Submission Policies & Presenter Register Policy.)
  • Accuracy (Confirm accuracy of information submitted.)
  • Authors (Required. Name, Institution, City/State, Email. See below for NEW Patient/Community Expert or Stakeholder Co-Presenter Scholarship.)

Online Resource URL

  • Submissions may optionally include a website URL that reviewers and conference participants can use to access online resources such as a course syllabus, assessment instrument, implementation guide, or complete web-based course.
  • This URL must be accessible to the public, or guest login information must be provided, valid and available for a time period beginning at the time of submission through at least two weeks after the last day of the conference.
  • The URL will count in word/character counts. Except for submissions tagged as Web innovations, the content of this URL will not be considered in submission decisions. For Web-based education submissions, reviewers will access the URL if provided and will consider the website as part of the review process; Web innovations without a URL will be judged solely on the submitted text.

Presentation Format

Identify your preference for presentation format:

  • Oral Presentation Only
  • Poster Presentation Only
  • No Preference

Format choice matters:

  • SGIM schedules accepted submissions based on the results of the peer review process. The most highly rated submissions are scheduled for an oral presentation followed by those rated highly enough for presentation as posters.
  • We recommend stipulating “no preference”, as it will increase the likelihood of your submission being accepted.
  • If you stipulate “oral presentation only” and your submission is only ranked highly enough for a poster presentation, you will receive a rejection notification.
  • Submissions funded through direct commercial support should select “poster only” as their choice, as poster sessions do not offer CME credit hours.

Submission Categories (IME)

First submission category required. Second submission category optional.
Identify a minimum of one and a maximum of two categories:

  • Continuing education (CME)
  • Curriculum development
  • Interprofessional education
  • Learner assessment
  • Medical student education (UGME)
  • Patient safety
  • Postgraduate education (GME)
  • Professionalism
  • Program evaluation
  • Quality improvement
  • Simulation-based education
  • Teaching pedagogy/learning theory
  • Teams
  • Web-based education

Theme Related Submission

    Optional. Does this submission content relate to the meeting theme? This information is not part of the peer review process. If accepted, your response may impact the scheduling of your presentation.

    Plenary Oral Presentation Scheduling

    The most highly-ranked peer-reviewed submissions will be accepted and scheduled as oral presentations during Plenary Sessions.

    • Thursday Plenary: top-ranked Scientific Abstract, Clinical Vignette, Innovation in Healthcare Delivery, Innovation in Medical Education (four total oral presentations with 10 minutes of presentation and 5 minutes of audience Q&A)
    • Friday Plenary: top-ranked Scientifc Abstracts (four total oral presentations with 10 minutes of presentation and 5 minutes of audience Q&A)

    Oral Presentation Session Scheduling

    Top rated peer-reviewed submissions will be scheduled as oral presentations during Oral Presentation Sessions. Each session typically features four total oral presentations with 10 minutes of presentation and 5 minutes of audience Q&A)

    Oral Presentation Session Schedule
    • Scientific Abstracts: all sessions outside of Plenary Sesions
    • Clinical Vignettes: all sessions outside of Plenary Sesions
    • Innovations in Healthcare Delivery: Sessions G, N, Q
    • Innovations in Medical Education: Sessions C, J, P

    Poster Session Scheduling

    Highly-ranked submissions will be accepted and scheduled as Poster presentations during Poster Sessions.


    Poster Session Schedule (NEW in 2019) Poster Sessions are now scheduled and featured over six sessions on Wednesday, Thursday, Friday, and Saturday of the Annual Meeting. Consolidation of poster sessions from eight to six sessions within the Annual Meeting Schedule prioritizes valuable networking and presentation opportunities for both poster presenters and Annual Meeting attendees. In addition, the majority of Annual Meeting attendees are expected to attend poster sessions as educational sessions are mainly scheduled during other time slots.

    Presentations across four submission types will be scheduled over six poster sessions:
    • Poster Session 1: Wednesday, May 8, 2019 (5:30 – 7:00 pm)
    • Poster Session 2: Thursday, May 9, 2019 (10:15 – 11:45 am)
    • Poster Session 3: Thursday, May 9, 2019 (4:30 – 6:00 pm)
    • Poster Session 4: Friday, May 10, 2019 (10:15 – 11:45 am)
    • Poster Session 5: Friday, May 10, 2019 (4:30 – 6:00 pm)
    • Poster Session 6: Saturday, May 11, 2019 (10:00 – 11:30 am)


    Poster Sessions
      • Scientific Abstracts: Poster Sessions 1-6
      • Clinical Vignettes: Poster Sessions 1-6
      • Innovations in Healthcare Delivery: Poster Sessions 1, 3, 5
      • Innovations in Medical Education: Poster Sessions 2, 4, 6


    Poster Session Organization
      Poster Sessions will be organized by submission type, then submission categories.

    Poster Walk & Talk Scheduling

    Poster Walk & Talk For the 2019 Annual Meeting, top rated posters across Scientific Abstract, Clinical Vignette, Innovations in Healthcare Delivery, and Innovations in Medical Education submissions will be featured in Poster Walk & Talk Events. Poster Walk & Talks feature an expert discussant in your identified category hosting a small group of attendees around to discuss your work. Poster Walk & Talks will feature the top eight rated posters in a particular category or theme.

    Poster Walk & Talk Selection & Scheduling Selection of featured submissions during Poster Walk & Talk Events will be based on the results of the peer review process as well as Poster Walk & Talk interest from SGIM Interest Groups. Poster Walk & Talk participants will be notified of their scheduling and participation in a Poster Walk &Talk Event one month prior to the Annual Meeting. Resources for poster presentations are available through various channels: poster presenter resources, SGIM One on One Mentoring, and through the SGIM Interest Groups.

    Poster Walk & Talk Rescheduling Requests Due to limited scheduling availability for Poster Walk & Talk events, presenters originally scheduled to participate in a Poster Walk & Talk who need to reschedule their presentation time will forfeit the opportunity to present during a Poster Walk & Talk event. Should space be available to accommodate a poster rescheduling request during another poster session, presenters will be notified and rescheduled. Typically the top 8 ranked posters of a certain category are scheduled within a Poster Walk & Talk event. Should one of the poster presenters wish to reschedule outside of the Poster Walk & Talk event, the next highest-ranking poster will be scheduled into the event.

    Poster Walk & Talk Opt-Out

    If accepted for poster presentation, and you prefer NOT to be featured as part of a Poster & Walk Talk event, you may opt-out by selecting to the check-box to opt-out within Step 3: Details.

    Scheduling Restrictions for Presenting Authors

    Optional. If accepted to present from Round One, please indicate scheduling restrictions below. Religious observance can also be indicated.

    • Religious Observance, cannot present on Wednesday
    • Religious Observance, cannot present on Thursday
    • Religious Observance, cannot present on Friday
    • Religious Observance, cannot present on Saturday
    • Session A: Wednesday 5:30-7:00 pm
    • Session B: Thursday 8:15-10:15 am
    • Session C: Thursday 10:30-11:30 am
    • Thursday Lunch: Thursday 11:45 am-12:45 pm
    • Session D: Thursday 1:00 pm-2:00 pm
    • Session E: Thursday 2:15-3:15 pm
    • Session F: Thursday 3:30-4:30 pm
    • Session G: Thursday 4:45-5:45 pm
    • Session H: Friday 8:15-10:15 am
    • Session J: Friday 10:30-11:30 am
    • Friday Lunch: Friday 11:45 am-12:45 pm
    • Session K: Friday 1:00-2:00 pm
    • Session L: Friday 2:15-3:15 pm
    • Session M: Friday 3:30-4:30 pm
    • Session N: Friday 4:45-5:45 pm
    • Session O: Saturday 7:30-10:00 am
    • Session P: Saturday 10:15-11:15 am
    • Session Q: Saturday 11:30 am-12:30 pm

    Non-Commercial Funding Source

    Optional. Choose as many as apply:

    • AHRQ Funding
    • DOD Funding
    • NIH Funding
    • PCOR Research Grant
    • RWJ Foundation
    • VA Funding
    • Other

    The Program Committee reserves the right to use this information in scheduling.

    Authors

    Search and Add Authors. Search for author’s existing account in ScholarOne to avoid creating duplicate accounts. Search by first name, last name, or email address. If no account exists, create an account for the co-author. Co-authors will receive an automated email inviting them to update their contact information and fill out a disclosure.

    Search and Add Authors.

    1. Name
    2. Institution
    3. City/State
    4. Email Address
    5. SGIM Memberhip Status: NEW: In this section, please indicate the Patient, Community Expert or Stakeholder.


    Designate Presenting Author Select the presenting author option next to the author in the author listing to designate the presenting author. This author will present the poster or oral presentation if accepted. This author’s name will be underlined in the Journal of General Internal Medicine’s Annual Meeting Online Supplement.

    Order Author List Arrange the order of the author listing by selecting order number next to each author. Typically first authors are designated as the presenting author, unless another co-author is designated to present.





    Submission & Presentation Tips

    Designing a Poster 

    Topic and Intended Audience

    Know your topic and your intended audience:

    • Which attendees are your primary target audience?
    • Why is this important to them?
    • Will it stimulate excitement?
    • Is the topic timely?
    • Does it help audience members meet an urgent need? (e.g. accreditation issues)
    • How much time does your topic require?
    • Choose the most appropriate category for submission. Then identify as many tracks as you think apply.


     Peer Review Criteria


     

    January 29, 2019: Peer Review Period Opens
    February 12, 2019 at 9:00 AM ET: Peer Review Period Closes



    Peer Review Criteria

    Panels of SGIM member volunteers will review all submissions. Reviewers will be blinded to author(s) and institution(s) during the review process. IME submissions will be ranked using the following criteria:

    1. Clear Goals
      • Are objectives clear, measurable, and appropriate for the target audience?
    2. Appropriate Methods
      • Is the intervention well described? Are teaching method(s) appropriate to meet defined objectives?
      • Are assessment measures adequate to evaluate outcomes? For technology-enhanced submissions, is the technology appropriate for the objectives, implemented effectively, and user-friendly?
    3. Degree of Innovation
      • Is this work truly innovative, i.e. do authors show that it is a novel concept or an implementation not done elsewhere?
      • Does it fill an unmet need?
    4. Potential for Impact
      • Is it more than an adaptation to local needs?
      • Is the innovation feasible elsewhere?
      • Does the abstract convey how the innovation can be implemented?
      • Is there reflection on lessons learned, and what may be valuable to others?

    Peer Review Rubric

    Peer Review Instructions