Clinical Vignettes

Clinical Vignettes

Clinical vignettes are patient-related cases and scenarios that have educational value for a wider audience. Submissions should be based on patients for whom at least one of the author(s) had cared during the course of the patient’s illness. Clinical vignettes should:

  • Describe clinical conditions that illustrate unique or important teaching points.
  • Provide insight into clinical practice, education, or research in either outpatient or hospital settings.
  • Illustrate important clinical problems commonly encountered by internists, such as diagnostic, therapeutic, or management dilemmas, including those complicated by the social determinants of health.
  • Include a discussion of relevant literature, as if submitting the vignette for peer-reviewed publication.
  • Note: Clinical Vignettes are not meant for presentation of scientific or research data.

KEY DATES SUBMISSION WEBSITE SUBMISSION FAQ

November 16, 2018: Round Two Submission opens ($75)
December 6, 2018 9:00 AM ET: Submission fee increases ($85)
January 17, 2019 9:00 AM ET: Submission closes
March 5, 2019: Acceptance notifications emailed
February 15, 2019: Early Registration deadline
March 12, 2019: RSVP deadline





Submission Criteria


See Clinical Vignette submission criteria below.


Submission Length

Clinical Vignette submissions are limited to 3,000 characters, including spaces.

Maximum character count limit applies only to these sections:
  • Learning Objectives
  • Case
  • Impact/Discussion
  • Conclusion

Submission Structure

  1. Title (No all caps, quotes, underlining, or bolding.)
  2. Learning Objective(s):  Up to two focused learning objectives, stating what the physician should be able to do after learning from the case presentation. Objectives are action-oriented and should begin with words such as recognize, diagnose, assess, treat, distinguish or manage. They should NOT begin with terms like know how to or understand.  Examples:  
    • Diagnose hip fracture when the plain x-rays are normal 
    • Recognize the clinical features of anorexia and bulimia in a male 
    • Assess health literacy in at-risk populations
  3. Case:   Briefly summarize the case presentation.  Include history of present illness, pertinent positives and negatives, key social history, past medical history, family history, and medications, pertinent physical exam findings, pertinent diagnosis studies, and interventions.  Highlight key elements from clinical course.  
  4. Impact/Discussion: Please address the following based on relevance to your case vignette:
    • Describe the clinical impact of this case and any new clinical insights gained.
    • Highlight key teaching points from the case and/or review of the literature.
    • Did this case change your thinking in any way?
    • How does this case add to the literature?
    • Authors should use the learning objectives and discussion to illustrate the unique teaching points, as if submitting the vignette for peer-reviewed publication.
  5. Conclusion:  Final insights or teaching points to be gained by the general internsit, can be in the format of 2-3 bulleted takeaways from the case.

Additional Submission Details

  1. Presentation Format Preference (Oral Presentation Only, Poster Presentation Only or No Preference. See below.)
  2. Primary Category (See below.)
  3. Secondary Category (Optional. See below.)
  4. Scheduling Restrictions (Optional. See below.)
  5. Theme Related Submission (Does this submission content relate to the meeting theme? This information is not part of the peer review process. If accepted, your response may impact the scheduling of your presentation. Yes/No)
  6. Clinical Unknown (Mystery Diagnosis) or Clinical (Logical) Reasoning Case Participation (Optional. Does your clinical vignette lend itself to being presented as a clinical unknown (mystery diagnosis) or clinical reasoning (logical) case? Yes/No)
  7. Poster Walk & Talk Opt-Out (Optional. See below.)
  8. Non-Commercial Funding Source (Optional. See below.)
  9. Accuracy (Confirm accuracy of information submitted.)
  10. Policy Verification (Confirm understanding of Submission Policies & Presenter Register Policy.)
  11. Authors (Name, Institution, City/State, Email)

Presentation Format

Identify your preference for presentation format:

  • Oral Presentation Only
  • Poster Presentation Only
  • No Preference

Format choice matters:

  • SGIM schedules accepted submissions based on the results of the peer review process. The most highly rated submissions are scheduled for an oral presentation followed by those rated highly enough for presentation as posters.
  • We recommend stipulating “no preference”, as it will increase the likelihood of your submission being accepted.
  • If you stipulate “oral presentation only” and your submission is only ranked highly enough for a poster presentation, you will receive a rejection notification.
  • Submissions funded through direct commercial support should select “poster only” as their choice, as poster sessions do not offer CME credit hours.

Primary Submission Categories (Clinical Vignettes)

Authors must choose ONE submission category.  This selection will NOT be known to vignette reviewers; categories are used to help organize presentation scheduling.

  • Cardiovascular Disease
  • Endocrinology and Metabolism
  • Gastroenterology and Hepatology
  • Women's Health
  • Hematology/Oncology
  • Immunology/Rheumatology
  • Infectious Diseases
  • Mental Health
  • Nephrology
  • Neurology
  • Pulmonary and Critical Care Medicine
  • Substance Use/Chronic Pain

Secondary Submission Categories (Clinical Vignettes)

Optional. Choose one secondary submission category, if applicable:

  • Errors in Clinical Reasoning
  • Ethics
  • Geriatrics
  • Health Information Technology
  • HIV
  • Medication-related complications
  • Patient-centered care
  • Patient Safety

Plenary Oral Presentation Scheduling

The most highly-ranked peer-reviewed submissions will be accepted and scheduled as oral presentations during Plenary Sessions.

  • Thursday Plenary: top-ranked Scientific Abstract, Clinical Vignette, Innovation in Healthcare Delivery, Innovation in Medical Education (four total oral presentations with 10 minutes of presentation and 5 minutes of audience Q&A)
  • Friday Plenary: top-ranked Scientifc Abstracts (four total oral presentations with 10 minutes of presentation and 5 minutes of audience Q&A)

Oral Presentation Session Scheduling

Top rated peer-reviewed submissions will be scheduled as oral presentations during Oral Presentation Sessions. Each session typically features four total oral presentations with 10 minutes of presentation and 5 minutes of audience Q&A)

Oral Presentation Session Schedule
  • Scientific Abstracts: all sessions outside of Plenary Sesions
  • Clinical Vignettes: all sessions outside of Plenary Sesions
  • Innovations in Healthcare Delivery: Sessions G, N, Q
  • Innovations in Medical Education: Sessions C, J, P

Poster Session Scheduling

Highly-ranked submissions will be accepted and scheduled as Poster presentations during Poster Sessions.


Poster Session Schedule (NEW in 2019) Poster Sessions are now scheduled and featured over six sessions on Wednesday, Thursday, Friday, and Saturday of the Annual Meeting. Consolidation of poster sessions from eight to six sessions within the Annual Meeting Schedule prioritizes valuable networking and presentation opportunities for both poster presenters and Annual Meeting attendees. In addition, the majority of Annual Meeting attendees are expected to attend poster sessions as educational sessions are mainly scheduled during other time slots.

Presentations across four submission types will be scheduled over six poster sessions:
  • Poster Session 1: Wednesday, May 8, 2019 (5:30 – 7:00 pm)
  • Poster Session 2: Thursday, May 9, 2019 (10:15 – 11:45 am)
  • Poster Session 3: Thursday, May 9, 2019 (4:30 – 6:00 pm)
  • Poster Session 4: Friday, May 10, 2019 (10:15 – 11:45 am)
  • Poster Session 5: Friday, May 10, 2019 (4:30 – 6:00 pm)
  • Poster Session 6: Saturday, May 11, 2019 (10:00 – 11:30 am)


Poster Sessions
    • Scientific Abstracts: Poster Sessions 1-6
    • Clinical Vignettes: Poster Sessions 1-6
    • Innovations in Healthcare Delivery: Poster Sessions 1, 3, 5
    • Innovations in Medical Education: Poster Sessions 2, 4, 6


Poster Session Organization
    Poster Sessions will be organized by submission type, then submission categories.

Poster Walk & Talk Scheduling

Poster Walk & Talk For the 2019 Annual Meeting, top rated posters across Scientific Abstract, Clinical Vignette, Innovations in Healthcare Delivery, and Innovations in Medical Education submissions will be featured in Poster Walk & Talk Events. Poster Walk & Talks feature an expert discussant in your identified category hosting a small group of attendees around to discuss your work. Poster Walk & Talks will feature the top eight rated posters in a particular category or theme.

Poster Walk & Talk Selection & Scheduling Selection of featured submissions during Poster Walk & Talk Events will be based on the results of the peer review process as well as Poster Walk & Talk interest from SGIM Interest Groups. Poster Walk & Talk participants will be notified of their scheduling and participation in a Poster Walk &Talk Event one month prior to the Annual Meeting. Resources for poster presentations are available through various channels: poster presenter resources, SGIM One on One Mentoring, and through the SGIM Interest Groups.

Poster Walk & Talk Rescheduling Requests Due to limited scheduling availability for Poster Walk & Talk events, presenters originally scheduled to participate in a Poster Walk & Talk who need to reschedule their presentation time will forfeit the opportunity to present during a Poster Walk & Talk event. Should space be available to accommodate a poster rescheduling request during another poster session, presenters will be notified and rescheduled. Typically the top 8 ranked posters of a certain category are scheduled within a Poster Walk & Talk event. Should one of the poster presenters wish to reschedule outside of the Poster Walk & Talk event, the next highest-ranking poster will be scheduled into the event.

Poster Walk & Talk Opt-Out

If accepted for poster presentation, and you prefer NOT to be featured as part of a Poster & Walk Talk event, you may opt-out by selecting to the check-box to opt-out within Step 3: Details.

Scheduling Restrictions for Presenting Authors

Optional. If accepted to present from Round One, please indicate scheduling restrictions below. Religious observance can also be indicated.

  • Religious Observance, cannot present on Wednesday
  • Religious Observance, cannot present on Thursday
  • Religious Observance, cannot present on Friday
  • Religious Observance, cannot present on Saturday
  • Session A: Wednesday 5:30-7:00 PM
  • Session B: Thursday 8:15-10:15 AM
  • Session C: Thursday 10:30 am-11:30 PM
  • Thursday Lunch: Thursday 11:45 AM-12:45 PM
  • Session D: Thursday 1:00-2:00 PM
  • Session E: Thursday 2:15-3:15 PM
  • Session F: Thursday 3:30-4:30 PM
  • Session G:Thursday 4:45-5:45 PM
  • Session H: Friday 8:15-10:15 PM
  • Session J: Friday 10:30-11:30 AM
  • Friday Lunch: Friday 11:45 AM-12:45 PM
  • Session K: Friday 1:00-2:00 PM
  • Session L: Friday 2:15-3:15 PM
  • Session M: Friday 3:30-4:30 PM
  • Session N: Friday 4:45-5:45 PM
  • Session O: Saturday 7:30-10:00 AM
  • Session P: Saturday 10:15-11:15 AM
  • Session Q: Saturday 11:30 AM-12:30 PM

Non-Commercial Funding Source

Optional. Choose as many as apply:

  • AHRQ Funding
  • DOD Funding
  • NIH Funding
  • PCOR Research Grant
  • RWJ Foundation
  • VA Funding
  • Other

The program committee reserves the right to use this information in scheduling.

Citations

Citations are not required nor requested for your Clinical Vignette submission.

  • They are optional, as space allows, and will be inclusive in the 3,000 character limit.

    Submission & Presentation Tips

    Designing a Poster 

    Topic and Intended Audience

    Know your topic and your intended audience:

    • Which attendees are your primary target audience?
    • Why is this important to them?
    • Will it stimulate excitement?
    • Is the topic timely?
    • Does it help audience members meet an urgent need? (e.g. accreditation issues)
    • How much time does your topic require?
    • Choose the most appropriate category for submission. Then identify as many tracks as you think apply.


    Peer Review Criteria


     

    January 29, 2019: Peer Review Period Opens
    February 12, 2019 9:00 AM ET: Peer Review Period Closes



    Peer Review Criteria

    Panels of SGIM member volunteers will review blinded submissions. Clinical Vignette submissions will be ranked using the following criteria:

    1. Important Clinical Problem: To what extent does the abstract illustrate an important clinical problem(s) commonly encountered by internists, such as diagnostic, therapeutic, or management dilemma?
    2. Insight into Clinical Practice, Education, or Research: To what extent does the abstract provide insight into clinical practice, education or research in either outpatient or hospital settings?
    3. Relevance to General Internal Medicine: To what extent does the abstract offer a diagnosis, physical examination or management pearl that is important to general internists?
    4. Discussion on Relevant Literature: To what extent does the abstract include a discussion of relevant literature, as if submitting the vignette for peer-reviewed publication?
    5. Quality of Writing: Is the writing clear and organized to effectively communicate findings?

    Peer Review Rubric

    Peer Review Instructions