Health and Safety

Reminder, you are required to provide proof of full vaccination, including booster (if eligible), before you will be admitted to #SGIM22.

SGIM22_VaxYes_175x175.jpgThe easiest way to do this is through our VaxYes site.
  • Visit the VaxYes site on your mobile phone or desktop computer
  • Submit a photo of your vaccination card and a photo of your ID
  • Complete a simple contact form
  • And you are done! VaxYes will update your registration automatically; once you are confirmed they will send you a verification email and then there will be no need to show additional proof of vaccination at registration.
We strongly recommend uploading your information by Friday, April 1st. Attendees who pre-register and upload proof of vaccination to VaxYes before April 1st will be emailed a QR code to scan at registration allowing immediate access to badge printing and a quick check-in.
Onsite verification at this meeting will take a significant amount of time (40-60 minutes), particularly at peak registration times. No one will be allowed into the meeting space until their entire verification process is complete.

 

Health & Safety at SGIM22 (updated 3/21/22)


SGIM is 100% committed to an in-person meeting in Orlando, April 6-9, 2022.  We can’t wait to see our members – and we know you can’t wait to network and learn alongside your colleagues. But we understand that these are constantly changing times where health & safety are of the utmost concern.  That’s why we are working to make SGIM22 as safe as possible through our mask and vaccination mandates for all meeting participants, staff, and vendors.  You’ll see increased seating distances in plenaries and sessions, hand sanitizer throughout the venue, and enhanced food safety protocols for our mealtimes.  As a Disney property, the Walt Disney World Swan and Dolphin maintains enhanced cleaning of high-traffic spaces and surfaces, and HEPA/ULTA filtration in air units. We welcome you to Orlando for SGIM22!

What we’re doing

Vaccination Policy

  • To reduce the likelihood that attendees would contract or become ill from COVID, we’re requiring all attendees of SGIM22 to be up-to-date on their vaccines as defined by the Centers for Disease Control and Prevention.  Vaccine verification will now include a requirement for a booster shot (if eligible) for all in-person meeting attendees.  Read the full policy here.
  • All attendees are required to upload their proof of vaccination and booster on the VaxYes site prior to arrival onsite at the meeting.

Mask Policy

    • The wearing of protective masks is required of all attendees and SGIM staff, regardless of whether or not it is required by law or local ordinance at the time of the meeting.
    • Masks must be worn properly (covering both mouth and nose) at all times except when actively eating, drinking, or presenting.
    • Based on the most recent CDC guidance, attendees are encouraged to wear an N95, K95, or disposable masks for the best protection.
    • CDC guide to masks and respirators: https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/types-of-masks.html

    Social Distance

    • Meeting room seating will be organized to keep safe distances between attendees.
    • High-traffic areas will be set to encourage flows of movement that discourage crowding and bottlenecks.

      Cleaning and Hygiene Standards

      • We are following all recommended protocols for events per CDC and WHO guidelines including providing hand sanitizer throughout the meeting space, minimizing the number of high-touch surfaces, and frequent cleaning of common areas.

      Registered Attendees Only in the Meeting Space

      While we understand that many attendees may plan to travel with their families, including young children, we will only be allowing registered attendees, staff, and exhibitors into the meeting space.

      • This means we will not be allowing any guests into the meeting space. Guests include spouses, family members, children, and any other people not specifically registered for the meeting.
      • If you plan to bring young children with you, the hotel does offer some services to assist with childcare: https://swandolphin.com/feedback/child/
      • A nursing/family room will be made available outside of the designated meeting space.

      Other Learning Options

      SGIM is excited to gather your friends and colleagues together for the first in-person meeting in three years!  The uncertainty of the pandemic has had widespread impact, but SGIM is confident that we have appropriate safety protocols in place for a safe in-person meeting in Orlando.

      Given the additional resources and advanced planning required, SGIM is unable to host a hybrid annual meeting this year. There will be a limited number of highlighted sessions that will be recorded in Orlando and made available for purchase following the meeting.  SGIM is planning to make CME/MOC credit available.  Additional details will be communicated later in March. 



        What the venue is doing

        Mask Policy

        • Learn more about Walt Disney World Swan & Dolphin Resort's Mask Policy.

        Cleaning Protocols

        By entering a Walt Disney World Resort, you are acknowledging the following requirements:

        • By entering Walt Disney World Resort, you are confirming that you and all persons in your party:
          • are not experiencing any of the following symptoms of COVID-19 identified by the Centers for Disease Control and Prevention at CDC.gov, including:
            • Fever or chills
            • Cough
            • Shortness of breath or difficulty breathing
            • Fatigue
            • Muscle or body aches
            • Headache
            • New loss of taste or smell
            • Sore throat
            • Congestion or runny nose
            • Nausea or vomiting
            • Diarrhea
          • have not been in contact with someone with confirmed or suspected COVID-19 symptoms without completing a 14-day quarantine
          • are not under any self-quarantine orders
        • Guests who cannot confirm all of the above criteria must not enter Walt Disney World Resort. If at any point during their visit a Guest does not meet all of the above criteria, they and their traveling party will be required to isolate and may be relocated or asked to leave the property.

        What you can do