Submissions

Key Dates

Submission Length

Submission Criteria

Online Resource URL

Presentation Format

Presentation Selection & Scheduling

Submission Categories

Non-Commercial Funding Source

Authors

Go to Submission Site

Submission & Presentation Tips

Designing a Poster

Topic & Intended Audience

Key Dates

November 10, 2021: Submission Portal Opens
January 4, 2022: Submission Portal Closes
February 15, 2022: Acceptance Notifications Sent
March 1, 2022: RSVP Responses Due
March 11, 2022: Presenter Registration Deadline 

Submission Length

Submission Criteria

1. Title Do not use all caps, quotes, underlining, or bolding.
2. Setting and Participants
3. Description
4. Evaluation
5. Discussion/Reflection/Lessons Learned
6. Online Resource URL (Optional) See below. 
7. Learning Objectives (2 required) These should relate to one of the six ACGME core competencies.
8. Presentation Format Presentation Only, Poster Presentation Only, or No Preference. See below. 
9. Primary & Secondary Category See below. 
10. Non-Commercial Funding Source (Optional) See below. 
11. Policy Verification Confirm understanding of Submission Policies & Presenter Registration Policy.
12. Authors Required: Name, Institution, City/State, Email. See below.

Online Resource URL

• Submissions may optionally include a website URL that reviewers and conference participants can use to access online resources such as a course syllabus, assessment instrument, implementation guide, or complete web-based course.
• This URL must be accessible to the public, or guest login information must be provided, valid and available for a time period beginning at the time of submission through at least two weeks after the last day of the conference.
• The URL will count in word/character counts.

Presentation Format

Identify your preference for presentation format: 

• Oral Presentation Only
• Poster Presentation Only
• No Preference

Format Choice Matters: 

• SGIM schedules accepted submissions based on the results of the peer review process. The most highly rated submissions are scheduled for an oral presentation followed by those rated highly enough for presentation as posters.
• We recommend stipulating “no preference”, as it will increase the likelihood of your submission being accepted.
• If you stipulate “oral presentation only” and your submission is only ranked highly enough for a poster presentation, you will receive a rejection notification.
• Submissions funded through direct commercial support should select “poster only” as their choice, as poster sessions do not offer CME credit hours.

Presentation Selection & Scheduling

Oral Presentations:

Highly-rated submissions will be scheduled as oral presentations during Oral Presentation Sessions. Each session typically features four total oral presentations with 10 minutes of presentation and 5 minutes of audience Q&A.

Poster Presentations:

Well-rated submissions will be accepted to present as posters. Presenters will be asked to create both a physical poster for use onsite and a digital poster that will be accessible throughout the meeting on the meeting app.

Submission Categories

Submitting authors MUST select one primary category and one secondary category for each submission that best reflects the work. Categories also determine its assignment to review committees. The Program Committee does its best to schedule sessions within the same category in a manner that avoids conflicts within concurrent sessions, but it is not always possible.

Go to the Submission Categories page for more information on the categories.

Primary Category

All IME submissions will be considered under the “Medical Education and Education Scholarship” primary category.

Secondary Categories

• Career Development
• Assessment of Learners
• Curriculum Development-Graduate Medical Education
• Curriculum Development-Undergraduate Medical Education
• Curriculum Development-Continuing Medical Education
• Physician or Student Wellness
• Clinical Informatics and Health Information Technology
• Diversity/Equity/Inclusion, Health Equity and Social Determinants of Health
• Health Policy and Advocacy, Economics, and Finance
• Medical Ethics and Humanities
• Quality Improvement and Patient Safety
• Women’s Health, Sex, and Gender-Informed Medicine
• Interprofessional Education

Non-Commercial Funding Source

Optional. Choose as many as apply:

• AHRQ Funding
• DOD Funding
• NIH Funding
• PCOR Research Grant
• RWJ Foundation
• VA Funding
• Other

The program committee reserves the right to use this information in scheduling. 

Authors

Adding Authors:

You will be asked to enter the names and affiliations of all authors who contributed to your submission. Please confirm all authors contact information before submitting.

To add an author in the submission form:

1. Search for author’s existing account in ScholarOne to avoid creating duplicate accounts.
   1. Search by first name, last name, or email address.
2. If no account exists, create an account for the co-author.
3. Co-authors will receive an automated email inviting them to update their contact information and fill out a disclosure.

After adding an author, please ensure the information is correct and current

• Name
• Email Address: Co-authors will receive an automated email notification inviting them to fill out a disclosure at the email address listed.
• Affiliation - If their current institution is not in the list, select "Add new Institution" and search for their institution in the pop-up. You can create an institution if not listed in the system.
• Function - Select the role the person is serving for the submission. In most cases, this will be "additional faculty."
• SGIM Membership Status - Select the person's member status. If unknown, select "non-member."
• Ethnic Background - Select the appropriate ethnic background from the list or enter their self-description. This information is for internal use only.
• Gender - Select the appropriate gender from the list or enter their self-description. This information is for internal use only.

Designate Presenting Author:

Select the presenting author option next to the author in the author listing to designate the presenting author. This author will present the poster or oral presentation if accepted. This author’s name will be underlined in the Journal of General Internal Medicine’s Annual Meeting Online Supplement. Only one author can be designated as the presenting author.

Order Author List:

Arrange the order of the author listing by selecting order number next to each author. Typically, first authors are designated as the presenting author, unless another co-author is designated to present.

Submission & Presentation Tips

Designing a Poster

Poster Design & Presentation Tips

Topic & Intended Audience

Know your topic and your intended audience: 

• Which attendees are your primary target audience?
• Why is this important to them?
• Is it innovative and creative?
• Is the topic timely?
• Does it help audience members meet an urgent need? (e.g. accreditation issues)
• How much time does your topic require?
• Choose the most appropriate category for submission.