Presenter Guidelines

Guidelines on Diversity, Equity, Inclusion and Discrimination

In preparing your presentation, we encourage you to consider the following guiding principles that support diversity, equity, and inclusion in scientific research and communication:

  1. Some categories of diversity, such as race, are social rather than biological constructs. We encourage you to consider if the inclusion of categories of diversity, such as race, should be included in your presentation.  In many cases, including race does not add necessary information. If race/ethnicity is deemed necessary in the presentation, authors should clearly explain the source of classifications used (e.g., self-report, investigator observed, database, electronic health record, survey), and justify their inclusion in the presentation. 
  2. In presentations that highlight differences in health behaviors or outcomes by race, we encourage you, when appropriate, to explore the role of discrimination (e.g., racism, gender discrimination, etc.) in your presented work and to explore the mechanisms and impact of disparities and inequities.

Key Dates

Thursday, March 14, 2024: Early Bird Registration Ends 

March 4 , 2024: Presenter RSVP Response Deadline

March 18, 2024: Poster Rescheduling Request Deadline

March 29, 2024Author/Presenter Change Request Deadline

Presenter RSVP:

  • Only Presenting Authors are required to RSVP. Check with your co-authors first if you don’t receive an invitation.
  • Only one person may present per oral or poster presentation. All co-authors will be recognized in the abstract listing in both the meeting app and JGIM Supplement.
  • Unable to attend but have a replacement presenter?
    • Email with your Control ID and the name and email of the new presenter. A new invitation will be sent within 48 business hours.
  • All presenters must be finalized by March 29. Changes cannot be made after this date.
    • If you are unable to attend and can’t find a replacement speaker, decline your invitation immediately in ScholarOne.


  • ALL people attending the Annual Meeting, including presenting authors and co-authors, must register and pay fees.
  • There is no one-day registration option.
  • Register by March 14 for Early Bird savings!

Register Now

Adding Faculty:

  • Changes or additions to co-authors are not allowed after March 1, 2024.
  • Prior to March 1, 2024 to make changes to co-authors, ensure the new faculty member has a ScholarOne account, and has completed the required disclosure.
  • Contact with Control ID, submission title, and new author's name and email.

Acceptance Notification:

  • Log in to ScholarOne, click on the Messages drop-down menu, and select View Email next to the email message.
  • A new window will open to display the email message. Please enable pop-up windows.

Submission Receipts:

  • Log in to ScholarOne, click on the Submission menu, and select View Receipt or View Abstract from the drop-down menu.
  • Save or print a receipt for the submission in the new window. Please enable pop-up windows.

Oral Presentation FAQ

How can I best prepare my presentation?

What time should I arrive at my presentation?

  • Plenary Presenters: Please arrive at your designated room at least 30 minutes prior to the start of the session (not your presentation time).
  • Oral Presenters: Please arrive at your designated room at least 15 minutes prior to the start of your session (not your presentation time).

Speaker Ready Room

  • Bring your presentation file(s) on a flash/thumb drive to the Speaker Ready Room the day before your presentation and no later than 3 hours before your scheduled presentation time.
  • The Speaker Ready Room will be in Liberty A at the Sheraton Level 2.