Presenter FAQ

Guidelines on Diversity, Equity, Inclusion and Discrimination

In preparing your presentation, we encourage you to consider the following guiding principles that support diversity, equity, and inclusion in scientific research and communication:

  1. Some categories of diversity, such as race, are social rather than biological constructs. We encourage you to consider if the inclusion of categories of diversity, such as race, should be included in your presentation.  In many cases, including race does not add necessary information. If race/ethnicity is deemed necessary in the presentation, authors should clearly explain the source of classifications used (e.g., self-report, investigator observed, database, electronic health record, survey), and justify their inclusion in the presentation. 
  2. In presentations that highlight differences in health behaviors or outcomes by race, we encourage you, when appropriate, to explore the role of discrimination (e.g., racism, gender discrimination, etc.) in your presented work and to explore the mechanisms and impact of disparities and inequities.

Presenter FAQ

Key Dates

Thursday, March 14, 2024: Early Bird Registration Ends 

March 4 , 2024: Presenter RSVP Response Deadline

March 29, 2024: Poster Rescheduling Request Deadline

March 29, 2024Author/Presenter Change Request Deadline

Presenter RSVP

Only Presenting Authors are required to RSVP.

PRESENTING AUTHORS ONLY – RSVP and confirm your participation/attendance by the designated RSVP deadline.

Need to Reschedule your Poster? POSTER PRESENTERS ONLY  :
Please accept your invitation in ScholarOne and follow the steps listed below.

  1. Accept the invitation to present in ScholarOne.
  2. Submit a poster rescheduling request via the Online Form here.
    This is the ONLY way to make a poster reschedule request.
  3. Requests will be accommodated as space allows and are not guaranteed to be granted.
  4. Poster session reassignment notifications will be sent after March 7, and no later than March 18.

Unable to attend but have a replacement speaker?

Email with your Control ID and name and email of the new presenter. A new invitation will be sent to the new presenting author within 48 business hours of receiving the request.

Unable to attend and can’t find a replacement speaker?

If you cannot present in this appointed schedule, or know you cannot attend the meeting, please immediately decline your invitation to present in ScholarOne.

Do I need to be registered for the meeting in order to present?

YES. ALL persons attending the Annual Meeting, including presenting authors and co-authors, are required to register and pay registration fees.

Is there a one-day registration option?
There is no one-day presenter registration option.

How can I save money registering?

Register by March 1 to get Early Bird savings!


How can I view a receipt or a proof of my submission?

  • After logging into ScholarOne, Click on Submission menu on the top left-hand corner of the screen.
  • Click on the drop-down menu to the left of the submission and select View Receipt or View Abstract
  • A new window will open and you can save or print a receipt for the submission. Please enable pop-up windows.

How can I view a copy of my acceptance notification

  • After logging in, click on the Messages drop-down menu next to your name at the top right-hand corner of the screen.
  • Select View Email next to the email message you choose to view.

A new window will open and display the email message. Please enable pop-up windows.

How do I add a faculty member or new co-author?

  1. Make sure the new faculty member has an SGIM Annual Meeting-related ScholarOne account and have completed the required disclosure statement.
  2. Contact with:
    • Control ID number
    • Submission title
    • New author's name and email address

Poster Presentation FAQ

Where can I have my poster printed?

We offer an optional printing service, allowing you to pick up your poster on-site before your session. There is a minimum 48 hour lead time to have them ready for your session. Click Here to place your poster order.

How can I best design my poster?

Poster Size : Recommended dimensions for your poster are 42" high x 84" wide. Smaller is acceptable, but not larger! Posters boards are 4 feet high by 8 feet wide.

Visual Design Tips: Make it Visual Consider ways to present your points with more than words. Examples include drawings, photographs, charts, graphs, and x-rays.

Arrangement: The poster should have a definite sense of direction and should match the logical flow of information. Your poster should generally read from left to right, following the outline. Use lines, frames, contrasting colors, or arrows to call attention to important points.

Lettering: Select a clean, simple letter font/style and use it consistently throughout the poster. The smallest letters should be at least ¼” tall (18 point) and easy to read. Use both upper- and lower-case letters (do not use all capital letters) especially in body copy.

Colors: Use no more than 4 colors. Emphasis and harmony are lost if too many colors are used. Color can help to highlight sections or point out similarities and differences.

Avoid Clutter: Overcrowding is a problem with poster design. While accuracy is important, your poster should stimulate interest, rather than provide complete details.

More Tips: Click here to download additional poster tips and tricks.

Go here for poster design templates.

If I have more than one poster accepted during the same poster session, will my posters be scheduled adjacent?

For poster presenters with more than one poster sessioned for presentation during one poster session, the Program Committee will schedule your posters adjacent to each other. Poster presenters will receive their poster number within the Annual Meeting App once it launches.

If your posters are scheduled in different sessions :  

First, accept the invitation to present in ScholarOne. Then submit your rescheduling request here.

Please note that we cannot guarantee that your session will be rescheduled, but we will do whatever we can to accommodate you. In the unlikely case that we cannot, your best option would be to designate a new presenting author for one of your posters.

If I don't present my poster, will my abstract still be published?

No, if you do not present your poster, your abstract will not be published in the journal

Oral Presentation FAQ

How can I best prepare my presentation?

Click the link for slide design and other helpful tips. LEARN MORE

Workshop Sample Agenda & Best Practices?

Sample Agenda Best Practices for Developing a Workshop

When do I need to submit my presentation slides?

Speaker Ready Room

Bring your presentation file(s) on a flash/thumb drive to the Speaker Ready Room the day before your presentation and no later than 3 hours before your scheduled presentation time. The Speaker Ready Room will be located on the Lobby Level in the Europe 1 Room.

What time should I arrive to my presentation?

Plenary Presenters: Please arrive at your designated room at least 30 minutes prior to the start of your session (not your presentation time).

Oral Presenters
: Please arrive at your designated room at least 15 minutes prior to the start of your session (not your presentation time).

Standard AV Equipment and Room Setup

A computer, projector/screen, laser pointer, and one flip chart with a marker (for workshop and Interest Group rooms) will be available for your use during the session. Wi-Fi access is available for both presenters and attendees during the meeting. Visit the Speaker Ready Room located at Europe 1, Lobby Level to upload your presentations at least 3 hours ahead of your presentation. An AV technician will be present to load your presentation files onto the laptop provided.

Audience Sizes

  • Plenary sessions: up to 1000 attendees
  • Clinical Updates: up to 500 attendees
  • Special Symposium: up to 300 attendees
  • Workshops: up to 30-100 attendees
  • Oral presentation sessions: up to 50-110 attendees
  • Interest Groups: up to 30-120 attendees
  • Poster sessions: up to 400 attendees

Note: Final session location assignment is subject to change, based on session pre-registration. Final session locations are available in the Annual Meeting App.