Innovations in Medical Education

Innovations in Medical Education (IME) submissions showcase innovative scholarly activities in medical education that are currently in progress or that have been completed. The hallmark of an innovation is that the idea is new and meets an important need in medical education. Projects for submission include, among others, the development, implementation, or evaluation of innovative courses, curricula, assessments, simulations, virtual patients, resources, web-based tools, or interdisciplinary collaborations. Unlike scientific abstracts, IME submissions are not required to have complete evaluation data but should include a discussion of proposed qualitative or quantitative metrics. Submissions with evaluation data, whether qualitative or quantitative, may receive higher ratings. Submissions should include enough information about the intervention for session attendees to evaluate feasibility of the innovation at their institution. IME sessions are designed to stimulate collaboration and creative thinking among meeting attendees.

Key Dates

December 5, 2019 9:00 AM ET: Submission fee increases ($85)
January 16, 2020 9:00 AM ET: Submission closes
March 3, 2020: Acceptance notifications emailed
March 10, 2020: Early Registration deadline
March 10, 2020 at 9:00 AM ET: RSVP deadline

Submission Criteria

Submission Length

Innovations in Medical Education submissions are limited to 3,000 characters, including spaces. The title is not included in the total character count.

Maximum character count limit applies only to these sections:

• Needs and objectives
• Setting and participants
• Description
• Evaluation
• Discussion / reflection / lessons learned
• Online resource URL (if included)
• Impact (≤ 500 characters, including spaces in this text field)

Submission Structure

1. Title (No all caps, quotes, underlining, or bolding.)
2. Needs and Objectives
3. Setting and Participants
4. Description
5. Evaluation
6. Discussion / reflection / lessons learned
7. Online Resource URL (Optional. See below.)
8. Impact: Please address one of the questions below in no more than 500 characters, including spaces. 
   • How did this innovation change your thinking as an educator or learner?
   • How did this innovation change my practice as an educator or learner?
   • What does this innovation add to medical education or other literature?

Additional Submission Details

• Presentation Format Preference (Presentation Only, Poster Presentation Only or No Preference. See below.)
• Primary Category (Required. See below.)
• Scheduling Restrictions (If accepted to present from Round One, please identify scheduling conflicts. See below.)
• Non-Commercial Funding Source (Optional. See below.)
• Policy Verification (Confirm understanding of Submission Policies & Presenter Register Policy.)
• Accuracy (Confirm accuracy of information submitted.)
• Authors (Required. Name, Institution, City/State, Email)

Online Resource URL

• Submissions may optionally include a website URL that reviewers and conference participants can use to access online resources such as a course syllabus, assessment instrument, implementation guide, or complete web-based course.
• This URL must be accessible to the public, or guest login information must be provided, valid and available for a time period beginning at the time of submission through at least two weeks after the last day of the conference.
• The URL will count in word/character counts. Except for submissions tagged as Web innovations, the content of this URL will not be considered in submission decisions. For Web-based education submissions, reviewers will access the URL if provided and will consider the website as part of the review process; Web innovations without a URL will be judged solely on the submitted text.

Presentation Format

Identify your preference for presentation format:

• Oral Presentation Only
• Poster Presentation Only
• No Preference

Format choice matters:

• SGIM schedules accepted submissions based on the results of the peer review process. The most highly rated submissions are scheduled for an oral presentation followed by those rated highly enough for presentation as posters.
• We recommend stipulating “no preference”, as it will increase the likelihood of your submission being accepted.
• If you stipulate “oral presentation only” and your submission is only ranked highly enough for a poster presentation, you will receive a rejection notification.
• Submissions funded through direct commercial support should select “poster only” as their choice, as poster sessions do not offer CME credit hours.

Submission Categories

First submission category required. Second submission category optional.
Identify a maximum of two categories:

• Continuing education (CME)
• Curriculum development
• Interprofessional education
• Learner assessment
• Medical student education (UGME)
• Patient safety
• Postgraduate education (GME)
• Professionalism
• Program evaluation
• Quality improvement
• Simulation-based education
• Teaching pedagogy/learning theory
• Teams
• Web-based education

Plenary Oral Presentation Scheduling

The hightest-ranked peer-reviewed submissions will be accepted and scheduled as oral presentations during Thursday's Plenary Session.

Oral Presentation Session Scheduling

• Top rated peer-reviewed submissions will be scheduled as oral presentations during Oral Presentation Sessions.
• Each session typically features four total oral presentations with 10 minutes of presentation and 5 minutes of audience Q&A.
• Innovations in Medical Education Oral Presentations will be scheduled during Sessions C, J, and P

Poster Session Scheduling

• Highly-rated submissions will be accepted and scheduled as Poster presentations during Poster Sessions.
• Posters featuring Innovations in Medical Education will be featured during the following sessions:
  • Poster Session 2: Thursday, May 9, 2019 (10:15 – 11:45 am)
  • Poster Session 4: Friday, May 10, 2019 (10:15 – 11:45 am)
  • Poster Session 6: Saturday, May 11, 2019 (10:00 – 11:30 am)
• Poster Sessions will be organized by submission type, then submission categories.

Scheduling Restrictions for Presenting Authors (Optional)

You have the option to note any scheduling conflicts or religious observances when submitting your innovation.

Non-Commercial Funding Source (Optional)

• AHRQ Funding
• DOD Funding
• NIH Funding
• PCOR Research Grant
• RWJ Foundation
• VA Funding
• Other

The Program Committee reserves the right to use this information in scheduling.

Authors

Search for author’s existing account in ScholarOne to avoid creating duplicate accounts. Search by first name, last name, or email address. If no account exists, create an account for the co-author. Co-authors will receive an automated email inviting them to update their contact information and fill out a disclosure.

Search and Add Authors.

1. Name
2. Institution
3. City/State
4. Email Address
5. SGIM Membership Status (if unknown, select "non-member")

Designate Presenting Author Select the presenting author option next to the author in the author listing to designate the presenting author. This author will present the poster or oral presentation if accepted. This author’s name will be underlined in the Journal of General Internal Medicine’s Annual Meeting Online Supplement.

Order Author List Arrange the order of the author listing by selecting order number next to each author. Typically first authors are designated as the presenting author, unless another co-author is designated to present.

Submission & Presentation Tips

Designing a Poster

Topic and Intended Audience

Know your topic and your intended audience:

• Which attendees are your primary target audience?
• Why is this important to them?
• Will it stimulate excitement?
• Is the topic timely?
• Does it help audience members meet an urgent need? (e.g. accreditation issues)
• How much time does your topic require?
• Choose the most appropriate category for submission. Then identify as many tracks as you think apply.

Peer Review Criteria

Key Dates

October 21, 2019: Peer Review Signup Open
January 9, 2020: Peer Review Signup Closes
January 28, 2020: Peer Review Opens
February 11, 2020: Peer Review Closes

Peer Review Criteria

Panels of SGIM member volunteers will review all submissions. Reviewers will be blinded to author(s) and institution(s) during the review process. IME submissions will be ranked using the following criteria:

1. Clear Goals
   
   • Are objectives clear, measurable, and appropriate for the target audience?
2. Appropriate Methods
• Is the intervention well described? Are teaching method(s) appropriate to meet defined objectives?
• Are assessment measures adequate to evaluate outcomes?
• For technology-enhanced submissions, is the technology appropriate for the objectives, implemented effectively, and user-friendly?
3. Degree of Innovation
   
   • Is this work truly innovative, i.e. do authors show that it is a novel concept or an implementation not done elsewhere?
   • Does it fill an unmet need?
4. Potential for Impact
   
   • Is it more than an adaptation to local needs?
   • Is the innovation feasible elsewhere?
   • Does the abstract convey how the innovation can be implemented?
   • Is there reflection on lessons learned, and what may be valuable to others?

Peer Review Rubric

DOWNLOAD RUBRIC

Peer Review Instructions

INSTRUCTIONS